Have you considered enhancing your tasks by utilizing Gmail for businesses?
This online tool has the capability to enhance your organization and management possibilities across various sectors by speeding up processes, a fact that is not widely known.
By making minor adjustments to how you use your work email, you can effectively engage with clients, enhance communication among staff, and achieve other benefits within the company.
This article provides seven extremely helpful tips for you to implement right away without any unnecessary details. Check them out below.
Emails that have been sent can be canceled.
Surely you have experienced the awkward scenario of unintentionally sending an email before, right?
With the Gmail Undo feature, users can effectively rectify any mistakes by going back in time.
When activated, this feature shows a link to undo the sent email.
If desired, the user can click the link to pause the delivery and send the material to the draft box.
This can be revised, modified, or removed. You can set a timer for the window of 5, 10, 20, or 30 seconds by enabling the Undo function.
Activating it is quite straightforward:
- Access your account settings through the gear icon.
- Navigate to “Cancel Shipping” and select “Enable”.
- Choose the timer according to your preference.
Utilize Google Meet.
Business meetings are becoming increasingly common, but personal meetings are not always feasible.
During the pandemic, this type of resource became essential for quick solutions.
Meet’s Google video conferencing service is completely incorporated into Gmail, and despite other options like Zoom being available, we suggest that businesses utilize Google’s tools.
Video calls can be scheduled using Google Calendar, making it easier to use this feature.
- Schedule an event for the specified date using the calendar.
- Click on the “Add Guests” option and input their email addresses.
- Click on Save and then Send to inform the group.
3. Set up Gmelius
One of the extensions with the greatest amount of resources for Gmail.
Gmelius can modify various positions within the email interface to tailor the layout to your preferences, although this feature is not commonly advertised.
- Avoid using the Cc and Bcc fields in message windows.
- Resize the images in the email body automatically.
- Change the icon from a paper clip to one that symbolizes the attached file.
- Emphasize email headers in your main panel by highlighting them when hovering over with the cursor.
Gmelius also offers additional tools along with these organizational utility functions.
- Utilize email box templates.
- Message sending schedule.
- Tracking messages as they come in.
- Suggestions to improve the organization of your schedule.
This extension can be obtained for free online, but there are also premium options available that enhance Gmail features for businesses.
The cost is approximately $5 per month, and the software provides users with management reports.
4. Make the most of Gmail without an internet connection.
What can you do in case of an urgent situation when there is no internet connection available nearby?
Gmail can be used offline, allowing users to access their dashboard, read and respond to messages, and use other features.
To enjoy such luxury, you must have a Chrome version installed on your device.
The more current your version is, the more effective your interaction with Gmail Offline will be.
To enable this new feature in Gmail, simply follow these instructions:
- Click on settings and then select “View all settings”.
- Choose the Off-line tab and tick the box for enabling offline mail selection.
- Click on Save Changes and you’re done.
Use the feature to create reminders in Gmail for businesses.
The Create Event function can serve multiple purposes if used strategically, like monitoring company emails and important notes.
The user can create a well-structured calendar and Gmail will automatically link invitation emails to the corresponding event title in the “Subject” field.
Creating an event in Gmail is a straightforward process that many companies overlook. Simply click on the “More” button and choose the option to Create Event. Easy, right?
Set up automated email replies for businesses.
Gaining efficiency in business operations without compromising service quality is the goal of every business owner.
This Gmail tool can help you get closer to achieving this objective.
Questions from both internal and external clients are a common occurrence, along with the frequent influx of emails. Therefore, it is impractical to respond to each one individually.
With Gmail, users can set up automatic email responses to introduce themselves to anyone who has sent them a message.
It creates a sense of professionalism for the company, in addition to saving time.
Create special folders in your Gmail account for specific companies.
Companies often overlook the importance of classifying messages based on their level of importance. Establishing priority categories helps in sorting content, ranging from ordinary to urgent.
This Gmail function categorizes your emails based on importance: important and unread, starred, and others.
To make active:
- Click on Settings following “View All Settings”.
- Go to the Inbox, then select the Priority box.
Gmail for businesses can be a more versatile tool than anticipated, improving operational efficiency and problem-solving capabilities.
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