Cloudly Daily

Autor: Cloudly Daily

  • Learn how to utilize Google Calendar for your business!

    Learn how to utilize Google Calendar for your business!

    Google Calendar, found in Workspace, has made the daily operations of many organizations worldwide easier with its simplicity, convenience, and integration options.

    The main purpose of the previous Gsuit (now Workspace) feature is to help users efficiently organize and manage their time across various platforms.

    The registration process is straightforward, and Google Calendar offers a variety of features that can be customized for each user. Hostbits has put together some of these features for you!

    Getting started with Google Calendar

    Google Calendar sign-up is easier than many people believe.

    The user simply needs to log in to the platform using their Gmail address and then click on the Google Calendar icon located on the right side.

    A new tab will appear, allowing you to access all the tool’s features. Just follow these steps to create an event or set a reminder for an activity.

    • Click on the date that matches in the calendar.
    • Click on the preferred time to set a reminder at a later point.
    • Specify the category of activity (Task, Reminder, or Event).
    • Add a heading and complete the remaining details of your task.
    • Members can be invited via their email address, and they will receive a notification in their inbox.

    This uncomplicated organizational approach is highly effective for any business looking to adhere to its timeline and objectives promptly. Moreover, it promotes quick and smooth sharing.

    Scheduling meetings effortlessly using Google Calendar

    It can be challenging to schedule a meeting with an excellent team, right?

    Often, the client participates in these meetings and may not adhere to the company’s schedule.

    Google Calendar has developed two helpful tools, “Hour suggested” and “Find a Time,” to assist users in finding available time slots that match their schedules and those of others.

    Utilizing the “Recommended Hourly” tool:

    • Organize a gathering with all individuals participating in the search.
    • Click on the “Subjected Time” link located beneath the guest’s name.
    • A new window will pop up displaying a report of all the available time slots with no overlaps.

    Using the “Find a schedule” tool.

    • Organize a gathering with all individuals participating in the search.
    • Go to the following event guide “Event details” and continue until you reach “Find a Time”.
    • All participants’ schedules will be displayed together for the proposed event day.
    • Click on the chosen time slot, then hit the “save” button to finish the task.

    Concealing the specifics of your event

    In certain corporate scenarios, it is typical for a meeting or event that you arrange to be sensitive in nature, requiring the information to be kept confidential from other attendees for security reasons.

    Google Calendar provides a form of privacy where confidential meetings are created by marking the event as private.

    Only you and others authorized by you can view general information such as title, guests, attachments, etc. All others will only see the event marked as Occupied.

    Using camouflage effectively:

    • Click on the event in your schedule that you wish to make private.
    • Click on the pencil-shaped editing icon.
    • Go to the folder icon above the event description in the new window.
    • Define the first field as “occupied” and then select “private” in the second field.
    • Finally, click on the Save button to conceal your event.

    Emailing all event attendees collectively

    People often waste a significant amount of time attempting to send a single email to a group, as they have to check each contact individually and might forget someone, leading to the need for additional revisions later on.

    The user can easily and accurately send a message to all event members using this Google Calendar feature.

    Using group email effectively:

    • Organize a gathering with all the attendees you wish to invite to the meeting.
    • Select the event block on your calendar and then click the envelope icon.
    • An email window will appear, allowing you to compose your message as usual and then send it.
    • All participants of that occasion will receive at the same time.

    Adding files to a meeting

    During meetings, it is crucial to have supporting materials to visually represent the discussion, although these materials are often shared from a different source than the host.

    Google Calendar includes a feature that allows guests to access attachments directly from their schedule without having to open their email inboxes.

    Using the attachment adder:

    • Click on the event block in the calendar.
    • Choose the editing icon shaped like a pencil to open a new window.
    • Click on the paper clip icon located above the event description.
    • Select the icon and choose the file you wish to send from your Google Drive to the event.

    Organizing groups of promises

    Do you struggle with scheduling meetings with clients and other parties? It can be confusing to figure out the logistics of when and how to do this.

    Google Calendar can also assist with that.

    Have you considered organizing all your schedules for meetings or appointments in a shared link, allowing interested parties to access it and choose their preferred meeting time?

    It is possible to easily set up these commitment blocks next to your calendar.

    Using the commitment blocks:

    • Create a new event by accessing your calendar.
    • Click on “available hours” at the top of the screen during the event.
    • Set up the timeframe for your upcoming appointments using the available time slots.
    • Adjust the length of time for each item in the “slots with duration” setting.
    • You can access additional similar settings by clicking on “more options” if desired.
    • Click on the “appointment page calendar” to obtain the link for sharing with upcoming guests.

    Google Calendar can revolutionize how you manage appointments and schedules, enhancing your professional image and efficiency when leading a team or coordinating with clients independently.

    Did you enjoy the article? Why not explore the features that Google has to offer you? We are certified Google Workspace resellers at Hostbits, ready to address all your queries and help you enhance productivity through digital tools.

  • 4 Suggestions for Utilizing Google Email Search in a Corporate Setting

    4 Suggestions for Utilizing Google Email Search in a Corporate Setting

    Corporate Gmail includes various functions, such as a search tool that enables users to easily locate important emails.

    Some individuals are unaware of more effective ways to utilize this feature.

    Gmail is widely recognized as the top free email service online, offering various benefits that cater to both professional and personal email needs.

    Gmail is a top pick among internet users for email communication due to its various features like quick storage and speed.

    Over time, the email service has been improved by incorporating various additional features and advanced capabilities.

    Gmail’s advanced search function enables users to accomplish multiple tasks effectively.

    This feature helps manage your email list by filtering important emails, staying organized, unsubscribing, and more.

    We have compiled a list of 4 search tips to assist you in making the most of your corporate Gmail usage.

    Utilizing corporate Gmail effectively with the search function

    Google is the most well-known and widely used search engine globally, with countless users conducting daily searches and obtaining numerous search results.

    Google could provide a great search feature for its email service using this technology, which could be especially beneficial for corporate Gmail users who may not realize its usefulness given the existing benefits for businesses.

    To help you make the most of this feature, here are some excellent tips we’ve compiled.

    Locate important emails that have not been read.

    Gmail can recognize your behavior when you open specific emails and reply to them, leading it to automatically label them as “Important” with a yellow arrow above the sender’s name.

    Sometimes, important emails can get buried among less important ones and go unnoticed. You can easily find these messages by using the search query “is: important is: unread.”

    The chance of missing an important email will be reduced, allowing you to maintain an organized inbox and access unread emails when necessary.

    Locate messages based on date or time.

    This search query can help you filter all the emails you sent and received during a set period for a specific purpose or to delete them in bulk if you prefer a tidy and organized corporate Gmail inbox.

    Use the search term “before: date” to easily find old and important messages, such as “before: 29/04/2016” or “before: 2016”, instead of manually searching through each page.

    You can conduct time-based searches in addition to filtering emails by date.

    You can filter emails received within a specific time frame by converting the date and time using an Epoch converter.

    The conversion times for the given example are 1575592200 and 1578699000. Hence, the research term would be “after:1575592200 before:1578699000”.

    Cancel subscriptions immediately

    If you wish to stop receiving newsletters and being included in lists of unnecessary emails that you may not even recall subscribing to, this type of investigation can simplify your life.

    Use the term “label:^unsub” in your search to identify messages with the hidden cancellation marker. Determine which ones are essential to you and unsubscribe from the rest.

    Locate the attachment containing the file’s name and format.

    A helpful feature in Gmail is the precise attachment search option, which allows users to easily locate specific files by using the file name and extension in their search query. This eliminates the need to sift through numerous emails from the same sender to find the desired attachment.

    The search query for locating files is “filename:(file name).pdf or doc, ppt, xls”. It can be enhanced by including the sender’s name for better precision in results.

    Summary of findings regarding searching within corporate Gmail.

    You can achieve precise search results in Gmail by enclosing your word or phrase in double quotes or using the “+” symbol before your search term.

    Gmail, with its numerous features, demonstrates its effectiveness as a tool within Google G Suite, a resource bundle focused on productivity.

    The tips mentioned can be used when searching in Gmail, as there are many other search terms available for various requirements.

    Make the most of Gmail resources to enhance the organization and utility of your emails.

    It is crucial for your corporate Gmail to be well-organized so you can easily locate messages and save time.

    Click here to discover how to utilize corporate Gmail for your company.

  • Rules every manager should be familiar with regarding corporate email policy

    Rules every manager should be familiar with regarding corporate email policy

    During discussions about internet privacy, it is essential for every reputable organization to have a corporate email policy in place.

    This policy aims to guarantee that all information transmitted via the company email account belongs to the organization.

    When the collaborator is deactivated, they will lose all their access, so clarity is essential.

    This article provides comprehensive information on corporate email policies, including their purpose, customization options, and relevant legal regulations. Ready to dive in?

    How does business email function?

    When a company buys a website domain, it typically also gets a business email account.

    It functions similarly to a personal email, but with the distinction that your business name will be in the domain, like joaohost@bits.with.br.

    A corporate email provides various advantages, including:

    • Customization and area of expertise;
    • Company’s authorization.
    • Custom locations.
    • Content control dispatched.
    • Monitoring capability.

    What is the corporate email policy?

    Many are not yet aware of the issues that can arise from a basic email conversation.

    Corporate email policy is implemented to guarantee transparency, security, and accountability for information exchanged via the platform.

    Companies without a transparent policy or fail to communicate it to their employees may face legal issues in the future, particularly with the implementation of the new LGPD.

    It is essential for your company to have a corporate email policy that is shared with all employees.

    What are the regulations regarding email usage policy according to the law?

    Email usage policies are frequently asked about in many businesses.

    The delay of the new General Data Protection Act from January to August 2021 led to an increase in inquiries about regulations for corporate emails.

    What actions are within the capabilities of your organization?

    Please see below:

    Can employee email accounts be monitored?

    Private emails are considered personal content and are not subject to monitoring by the company, even if checked while at work.

    Corporate email allows for monitoring as long as employees are informed about the company’s policies beforehand.

    Sometimes, employees may misuse their work email in a way that goes against company values.

    He might consequently be responsible for what he did.

    How will LGPG impact the email policy of companies?

    LGPD recently came into existence to enhance transparency in the gathering and storing of digital data.

    Companies are required to notify employees about the upkeep of all information, according to a set standard.

    The suggestion is for the organization to clearly outline what is permitted or prohibited in the corporate setting, ideally in the employment contract, which also covers the corporate email policy.

    Corporate Email Policy Sample

    Does your company continue to lack a policy on the use of business email?

    Check out some important aspects of this document.

    • Purpose of the usage policy.
    • What is not allowed;
    • Necessary attention needed.
    • Tips for using a company email account for personal purposes.
    • Official’s autograph.

    Here is a basic example of a usage policy for you to review. Feel free to copy, modify, and create your own.

    This policy is intended to guarantee the proper utilization of the Corporate Email at [Company].

    • Any email sent out by the company belongs to [Company].
    • Your company’s email account may be monitored without notice if deemed necessary by [Company].
    • If you fail to follow the rules outlined in this policy, the company may take necessary actions such as termination or legal proceedings.
    • If you have any questions or comments regarding this Email Use Policy, please reach out to the HR department.

    It is completely prohibited.

    Emails with offensive, racist, sexist, or obscene content should be forwarded to HR as soon as possible.

    Do not share messages or attachments from another employee without getting their permission first.

    Send unsolicited emails or messages.

    Forgery or attempting to falsify email messages or concealing one’s identity when sending an email is prohibited.

    Care that is necessary

    Avoid transmitting sensitive or personal data because it may be intercepted.

    To prevent the email system from being infected by digital threats, it is advisable to refrain from opening messages from questionable senders.

    We suggest utilizing a digital ID or a traditional signature from colleagues that includes your full name and job title.

    For personal use

    [Company] permits personal use of its email system as long as it does not disrupt work responsibilities.

    Do you not have a company email policy yet? Count Hostbits!

    Hostbits offers a corporate email platform that ensures increased performance, security, and mobility.

    You can still use a built-in chat feature and utilize tools like time management to prevent delays in work tasks.

    Click the banner below to discover more and explore the benefits of Hostbits corporate email.

  • Microsoft 365 versus Google Workspace (G Suite): which is superior?

    What is the optimal choice for organizing your cloud-based office and collaborating online: Microsoft 365 or Google Workspace?

    Many companies, particularly those new to the industry, struggle to answer this question.

    In this post, we will compare the two sets of products.

    See how Microsoft 365 and Google Workspace differ in aspects like cost, features, ease of use, and more by reading further!

    What are the functions of Microsoft 360 and Google Workspace tools?

    Let’s begin by comprehending the capabilities of each tool for your company.

    Microsoft 365 and Google Workspace are collections of productivity tools that allow you to complete typical business tasks in the cloud through a web browser or mobile device.

    These comprise:

    • Email correspondence.
    • Organize schedules.
    • Create files, spreadsheets, and slideshows.
    • Host a video call.
    • Organize documents.

    Microsoft 365 provides a wide variety of desktop applications that can be installed on your computer, in addition to online services.

    Google Workspace enables you to access your offline resources, meaning you can work on documents without an internet connection.

    Microsoft 365 was formerly known as Office 365, and Google Workspace was previously called G Suite.

    Pros and cons of Microsoft 365 and Google Workspace are compared.

    Google Workspace is typically the top pick for startups and small to medium enterprises that heavily depend on online operations and have adopted remote or hybrid work setups.

    Users emphasize the quickness and flexibility of Workspace tools as a significant distinguishing factor.

    Microsoft 365 is suitable for former users of Bill Gates’ software and individuals seeking advanced and comprehensive tools.

    We have examined the advantages and disadvantages of each tool for you.

    Take a look!

    Plans and pricing information

    To see the contrast between Google and Microsoft, one only needs to examine the range of available subscription plans.

    Google remains true to its basic beginnings, with four primary strategies.

    • Starter plan costs R$ 28 per user monthly.
    • Standard plan costs R$ 70 per user each month.
    • Plus costs R$ 105 per user monthly.
    • Company.

    Microsoft 365 comes in different choices, unlike its competitors.

    For home use:

    • Family plan allows sharing between 2 to 6 users for R$ 45.
    • Personal – intended for personal use (R$ 36).

    For businesses:

    • Basic plan costs $27.43 per user per month.
    • Business Standard costs R$ 80.00 per user monthly.
    • Business Premium costs R$ 140.80 per user per month.
    • Apps cost R$ 52.80 per user per month.

    Both values are determined by the yearly agreement.

    Application

    Microsoft 365 and Google Workspace provide a range of online applications with corresponding counterparts in each product suite.

    • Google Docs is a word processing tool.
    • Google sheets is the equivalent of Excel.
    • PowerPoint is equivalent to Google Presentations in Google Suite.
    • Outlook Online is equivalent to Gmail for email services.
    • One Note Online is equivalent to Google Keep (Notes).
    • Microsoft Teams is equivalent to Google Meet when it comes to video conferencing.
    • One drive is equivalent to Google Drive in terms of storage.

    Google’s primary productivity applications are intended for use solely on the web or on one of your mobile applications.

    The most favored Microsoft 365 packages feature the most recent editions of Office desktop programs like Outlook, Word, Excel, PowerPoint, and OneNote.

    You can use Windows PCs, Macs, and web versions to access it.

    Complexity refers to the state of being intricate or complicated.

    Microsoft applications are generally more intricate compared to Workspace applications like Google Sheets.

    They have greater capabilities, like Excel, but they are more challenging to use in person.

    Cloud storage space

    Each user of OneDrive for Business is provided with 1 TB of personal cloud storage, but this restriction is lifted for corporate accounts that have a minimum of five users.

    The organization receives 1 TB of SharePoint storage for all account types, with an additional 10 GB allocated per user.

    Google Drive storage is shared among Gmail and Google Docs.

    In standard accounts, the amount is 30 gigabytes.

    Business Standard accounts have a storage limit of 2 TB, while Business Plus accounts have a limit of 5 TB. The total storage available for a company is determined by the sum of the storage limits of the individual users. For instance, if a company has 5 Business Standard accounts, the total storage limit would be 10 TB (5 accounts x 2 TB each).

    I’m sorry, but I can’t see the text you are referring to. Could you please provide the text you would like me to paraphrase?

    O365 is a more extensive and intricate platform compared to Google Workspace.

    Some of your tools do not integrate as effectively as Google apps, and the collaboration features are not user-friendly.

    Users will need to dedicate additional time to understand the workings of all components within O365.

    Application integration refers to the process of combining different software applications to work together seamlessly.

    Google Workspace is primarily intended for simple and standalone use, with minimal integration with external apps.

    It is possible to open files in formats such as .doc and .ppt in Google Workspace tools without the requirement for installation.

    Microsoft 365 works with different third-party business apps.

    Microsoft frequently buys companies and incorporates their rebranded applications into its services, such as Wunderlist.

    Conclusion: Originates from Google Workspace!

    Have you made a decision between Microsoft 365 and Google Workspace?

    Microsoft and Google are engaged in a genuine competition in the field of cloud-based software and productivity services.

    Google Workspace is known for its user-friendly collaboration and integration features, whereas O365 is a more extensive and intricate platform.

    Google Workspace, with more than 2 billion users globally, offers a straightforward cloud-based solution for businesses.

    HostBits is an authorized Google partner, ensuring a strong partnership and specialized training in Google Workspace to offer top-notch support. Opting for HostBits as your Google Workspace provider guarantees expertise and dedication for your business’s success.

    Get in touch with us today to begin enjoying all the advantages of Google Workspace for your business.

  • Google Workspace is the new name for G Suite – What differences are there?

    Google Workspace is the new name for G Suite – What differences are there?

    Google renamed the G Suite enterprise application platform to Google Workspace, and Hostbits gathered the key updates in an article.

    The tool now includes various Google features like Calendar, Hangouts Meet, Google Docs, Gmail, and Chat.

    We can emphasize the improvements to your design and new features that enhance user interaction in the work collaboration setting.

    For more information, explore the key features of Google Workspace.

    Google Applications Integration

    The most significant update from Google Workspace is the ability to form groups or rooms for projects, including G Suite users and external guests.

    Room participants can collaborate on and modify documents in docs, spreadsheets, and slides while engaging in chat or video calls, enhancing communication speed.

    Your company can effectively communicate by combining information with all individuals in the room, engaging in real-time collaboration, and sharing and editing collaborative documents with guests, like customers.

    With enhanced connectivity among Drive, Gmail, Docs, Presentations, Sheets, Messages, and cloud storage, Google Workspace offers benefits to remote workers.

    • Being able to access conferences, chats, and documents in one place saves time and helps with organization.
    • Mentions can be made using the @ symbol, similar to Instagram, to access more information about a user and possibly add them to contacts.

    Google Workspace allows you to connect via Meet using Gmail, Chat, Docs, Spreadsheets, and Google Slides, regardless of your location.

    Old customers who are users of the G Suite Business plan will not be affected by the recent removal of unlimited Drive storage.

    Google promises a more productive remote desktop with increased employee connectivity through various changes.

    Google Workspace facilitates increased productivity by connecting users to relevant content and people directly within Documents, Sheets, and Presentations.

    Paid subscriptions for Google Workspace services

    Google Workspace has introduced new subscription plans with different names and advantages to cater to a diverse audience, aiming to provide users with the most suitable option for their company.

    Google has created three new signatures to ensure access to all software, but they vary in terms of storage, secondary resources, and support assistance.

    The company maintained its traditional style while incorporating new ideas to maintain the familiar comfort for its users with their everyday tools.

    See the following plans:

    Business Starter Plan

    Investment: R$ 24.30 per user each month

    G Suite’s Basic plan has been substituted by Business Starter, which is ideal for small and medium-sized businesses due to its adequate resources for this scale of operations.

    It is possible to establish different types of communication with teams and choose employees for meetings, even in the absence of additional resources.

    Characteristics:

    • Offers 30 gigabytes of cloud storage for each user.
    • Customized email messages;
    • Access to every software.
    • Safety monitoring and assistance with regulations.

    Business Standard Plan and Business Plus Plan

    Investment amounts are R$ 48.60 and R$ 81.

    The Business Plan led to the creation of two plans: Business Standard and Business Plus, which vary not only in cost but also in the number of additional features provided by Google for each.

    Business Standard serves as a middle ground between Business Starter and Business Plus, offering the same features as the former along with some extra enhancements.

    Business Plus is a better option for medium and large companies with ample space and additional resources for management and oversight.

    Google Vault is part of the Plus plan for users, providing additional security, electronic discovery, and auditing for the client’s business data.

    Business Standard’s characteristics:

    • Offers 2 terabytes of cloud storage for each user.
    • Personalized emails;
    • Access to every software.
    • Video calls with the capacity for 150 participants and the option to record.
    • Safety monitoring and enhanced quality assistance.

    Business Plus characteristics:

    • Offers 5 terabytes of cloud storage per individual user.
    • Custom business emails, increased e-discovery, and retention.
    • Access to every software.
    • Video calls can include up to 250 participants, along with the ability to record the call and control participation.
    • Enhanced security and control assistance.
    • Google Vault.

    Business establishment

    Investment is currently being discussed.

    Finally, the most advanced plan proposed is the Enterprise, tailored for large commercial companies because the added resources are suitable only for businesses of such scale.

    This plan includes all the features of Business Plus and offers additional improvements to better meet the needs of your specific customer base.

    Characteristics:

    • Offers limitless cloud storage for each user.
    • Custom business emails, increased e-discovery, storage, and encryption.
    • Video calls can include up to 250 participants, along with features like recording, participation control, noise cancellation, and live streaming within the domain.
    • Email Photos;
    • Premium offers advanced security and support control.
    • Google Vault, the Data Loss Prevention (DLP) feature
    • Corporate endpoint management;
    • Data areas.

    gsuit’s visual identity is being altered.

    Google, as usual, implemented a new visual identity for the launch of Google Workspace on a large scale.

    The company stated that the icons for the G Suite version were individually designed, with a focus on effectively representing the function of each application.

    Google Workspace now embodies an identity centered on application connectivity and flexibility, transforming Gmail from a mere email platform into a collaborative space for connecting with others.

    This concept is found in the identity of all current applications.

    Google is expected to release more updates for Google Workspace in the near future, such as expanding the educational and non-profit organization packages.

    The company is concentrating on further integrating its applications to enhance communication with users, resulting in more seamless and enjoyable interactions.

    It is common to have many questions about using a comprehensive tool like the new Google Workspace, so it is crucial to seek professional assistance.

    Hostbits is an authorized reseller of Google Workspace.

    Hostbits is a certified reseller of Google Workspace dedicated to addressing any questions from partner companies.

    Driving involves not just selecting the most suitable plan for you, but also ensuring that users can depend on expert assistance without feeling stuck in any difficult situations.

    Contact Hostbits to inquire about your budget with no obligation. Join our team today!

  • Is it a good idea for law firms to invest in Google Workspace?

    Is it a good idea for law firms to invest in Google Workspace?

    Several law firms in the legal industry have already adopted Google Workspace.

    Lawyers can utilize Google Workspace to review petitions, documents, and details regarding upcoming court dates.

    Your team of lawyers experiences increased productivity, organization, and security through collaborative efforts, with customized access settings.

    This article provides law firms with Google Workspace resources.

    Establish your cloud office today and continue the legacy!

    What is G Suite or Google Workspace?

    Google Workspace, previously known as G Suite, consists of collaborative tools and applications designed for business environments.

    Essential for law firms and other businesses looking to securely organize their cloud-based workspace, the Google Workspace package offers:

    • Send professional emails using Gmail with your own domain (name@domain.com).
    • Google Calendar.
    • Google Hangouts.
    • Google Meet.
    • Google Drive is mentioned.
    • Google documents.
    • Presentations.
    • Spreaders.

    Google Workspace provides pricing starting at $24.30 per month.

    What benefits does Google Workspace offer for attorneys?

    There might be some opposition from a group of lawyers to embracing new technologies.

    This occurs even when a new feature will make everyone’s life easier.

    Google Workspace stands out because its features can be easily understood and adopted by your team, including those who may not be familiar with new technologies.

    Google Workspace provides a collaborative collection of different tools and workflows as an alternative to the usual email/office package used by many law firms.

    When you add younger lawyers to your team, there is a high probability that they are already familiar with this set of tools.

    Google’s tools are user-friendly and are already integrated into the daily practices of numerous legal professionals.

    Ask your team members who are unfamiliar with or have never used Gmail, for instance.

    Lawyers cannot live without essential Google Workspace resources.

    Ensure that your lawyers appreciate using Google Workspace resources for law firms after the initial implementation and learning phase.

    Your team will have access to various benefits and resources, which will be discussed in detail. Some of these include:

    • A work-related email using Gmail with a custom domain, such as [email protected]
    • All office document requirements are catered for, including tools for editing and organizing Documents, Sheets, Presentations, Forms, as well as access to Google Drive for file storage.
    • Ability to work together with other attorneys to create and evaluate processes through written communication.
    • HD audio and video conferencing features are available with Google Meet and additional options.
    • Access your files offline by enabling offline access on Google Drive.

    Practical benefits of Google Workspace for legal practices.

    Now that you have a good understanding of the fundamentals of resources, we will delve into how Workspace tools can simplify your law office’s daily operations.

    Look at this!

    Collaboratively and securely edit documents.

    Legal documents must be composed and carefully examined.

    Google Documents in Google Workspace makes it easier for office lawyers to collaborate.

    The tool enables your legal team to work together on documents in real time, communicate via chat, and get immediate feedback.

    Through Google Workspace for legal practices, it remains achievable:

    • Access the most recent document version while presenting.
    • Edit a petition on your smartphone and have it automatically updated for your colleagues to view the most recent version.
    • Mark sections and add notes to a significant file.

    “But you may be asking yourself: ‘Is that secure?’”

    Only individuals who have been added are permitted to access shared documents. You have the authority to determine which individuals can view client files or confidential information.

    You can specify the level of access for each attorney, such as assigning read-only access or allowing editing and sharing.

    Create customizable versions of legal documents using your company’s standard.

    Aids, correspondence, academic papers, requests.

    There are various kinds of legal documents. With Google Workspace, you can have several templates prepared for use as required.

    Therefore, your team can save time by importing and editing templates in your company’s standard format instead of creating texts from scratch.

    Your law firm can achieve increased productivity and consistency by using Google Workspace. Easy, right?

    Monitor team assignments and timelines

    Many law firms continue to use a manual system for scheduling tasks, leading to challenges in monitoring their lawyers’ activities and availability.

    • Are you finding it challenging to organize your lawyers’ appointments?
    • What is each person’s agenda for the day at your office?
    • Do they each have their own programming?
    • Can you conveniently see your team’s schedule?

    Issues like the ones mentioned above can be easily addressed through the Google Calendar tool provided in the Workspace package.

    For instance, it is feasible to establish a team timetable and monitor both meeting dates and legal due dates.

    Hire Google Workspace for legal practices today!

    Lawyers can access files remotely and use video conferencing with screen sharing capabilities without any technical issues.

    Can you envision your law firm operating in that manner?

    Hostbits serves various law firms, and regardless of the size of your team, we believe that Google Workspace will enhance productivity and streamline internal processes.

    Encourage us to proceed by clicking on the banner below, answering your inquiries, and selecting the best office plan.

  • Check your website to see if it performs well with a site audit.

    Check your website to see if it performs well with a site audit.

    Is your website running slowly, almost coming to a halt or failing to generate leads for your business? Conducting a website audit can assist in determining the next steps before deciding to create a new site.

    You can utilize some no-cost tools to examine factors like loading speed, user experience, and on-page SEO.

    Hostbits demonstrates a straightforward and practical approach to performing a website audit in this article.

    Ready to recognize issues and find solutions? Then continue reading!

    What is a website audit and how does it function?

    Traffic analysis acquired from the Ubersuggest tool

    A website audit, also known as SEO auditing, offers your company an evaluation of your website’s performance.

    While not all tasks can be completed using tools alone, such as a precise UX analysis which may necessitate a skilled expert, tools can still provide a valuable diagnosis.

    Additionally, you will acquire valuable knowledge by identifying the page receiving the most visits and where users spend more time.

    It is possible to review metrics through a website audit.

    • Total amount of visits;
    • Repeating candidates;
    • Sources of traffic.
    • Bounce Rate;
    • Spend time on the website.
    • Your website’s position in search engine results for specific keywords.

    The various kinds of website evaluation

    A website audit involves thoroughly analyzing the elements that impact a site’s visibility to search engines and user experience.

    A thorough website audit is sometimes unnecessary.

    Some of the most frequent kinds of auditing are listed along with advice on when they might be necessary.

    Technical evaluation

    High-quality backlinks and valuable content can improve your website’s ranking, but technical issues can render your efforts futile. Technical audits, typically performed by programmers, concentrate on optimizing tracking and indexing methods.

    SEO Evaluation

    An SEO audit evaluates the level of optimization of your website for search engines like Google, including keyword analysis, traffic patterns, and optimizing images and videos. SEO professionals can conduct this audit.

    Content evaluation

    Content is frequently assessed in SEO audits, but conducting independent content audits can also yield valuable insights into the effectiveness of different messages and tones.

    Why is a site audit a worthwhile investment?

    Many companies develop elaborate website projects, complete with numerous pages and videos, only to later realize that the pages are not loading properly or that the project is not attracting visitors.

    Some individuals fail to recognize the importance of investing properly, leading them to repeatedly seek assistance, causing stress.

    A site audit is beneficial for identifying areas of improvement in existing projects and providing guidance for new website projects.

    Auditing your website is consistently advantageous. Additional benefits of auditing include:

    • Enhance your domain’s ranking in search results to attract more traffic.
    • Save money on marketing, digital advertising, and missed revenue.
    • Develop an SEO strategy that aligns with your business objectives.

    How frequently should you conduct a site audit?

    Audit your website every few months to proactively increase traffic and visibility.

    By being consistent, you can stay ahead of new competitors, industry trends, and algorithm updates, rather than losing ground.

    Content metrics need to be examined on a monthly basis to improve content alignment with user preferences.

    3 instruments for performing a website evaluation

    To apply auditing in real life, you must utilize various online tools that are readily accessible. There is a range of options available on the web, and we highlight the top three below:

    Semrush

    Semrush is a comprehensive tool for SEO auditing that enables analysis of both organic and paid traffic.

    The tool provides a comprehensive analysis of your competitors in addition to basic features like traffic analytics, devices, and audiences.

    Semrush requires payment but can be tested with a trial version by providing your credit card information.

    Ubersuggest is a tool for keyword research.

    Ubersuggest is a tool created by Neil Patel, a prominent figure in the global digital marketing industry.

    It is mainly used for analyzing keywords to enhance your content marketing strategy.

    The tool is beneficial for auditing purposes, enabling the analysis of URLs for both your own website and competitors, providing details on traffic, users, and other relevant information. It is recommended to take advantage of this feature.

    Ahrefs is a tool.

    Ahrefs is a sophisticated tool used for analyzing domains.

    Mainly beneficial for implementing a backlink strategy, which involves external links directing traffic to your domain and increasing the relevance of your website.

    Utilize the “site explorer” feature to view overall statistics and traffic projections.

    Hosting impacts your website’s SEO and performance.

    Selecting a hosting provider strategically is crucial for achieving good organic rankings on search engines like Google.

    Factors related to web hosting, like uptime, speed, security, and SSL certificates, play a significant role in determining your site’s performance and should undergo regular evaluation.

    We trust that this article has provided guidance for conducting an audit on your website.

    Utilize the data from the diagnosis to strategically plan technical, SEO, and content improvements on your website.

    A website continues to serve as your digital business card.

    It must not only capture your audience’s attention but also convert visitors into potential customers who may make a purchase later on.

    Optimize your hosting by counting hostbits!

  • Google Workspace Plans: Determining the most suitable option for your business.

    Google Workspace Plans: Determining the most suitable option for your business.

    Google Workspace Plans are a rebranding of the application set formerly known as G Suite, as previously discussed on Hostbits’ blog.

    Google aims for a unified workspace with this change.

    The features offered, including cloud storage and pricing, differ among Google Workspace plans.

    Therefore, it is important to select based on your company’s requirements.

    In this article, we will present all Google Workspace plans to assist you in making this crucial decision for your organization. Ready?

    Factors to take into account prior to selecting a Google Workspace package.

    Consider the issues that a tool will address before incorporating it into your organization.

    Google Workspace is vital for businesses looking to establish a cloud-based office, streamline operations, boost productivity, and support remote work.

    Before selecting the optimal plan, it’s essential to assess your actual requirements and take into account the effort involved in transitioning accounts to the new system.

    Explore further to find more in-depth details about each Google Workspace option and determine the best fit for your company.

    How are Google Workspace Plans categorized?

    Google Workspace currently offers enterprise plans categorized into four groups (Starter, Standard, Plus, and Enterprise). To determine the most suitable option for your business, familiarize yourself with the specifics outlined below.

    Google Workspace Business Starter

    The cost is R$ 28 per user each month for investment.

    Business Starter is a package designed for a maximum of 300 users, offering 30 GB of cloud storage per user, which is less than what other plans provide.

    This plan provides a range of smart collaborative tools such as Gmail, Documents, and shared calendars.

    Google Meet enables you to conduct video conferences with a large group of people, like classes or online lectures, as it allows you to connect with up to 100 users simultaneously, regardless of their location.

    Google Workspace Business Standard is the original text.

    Investment: R$ 70 per user each month*

    This plan includes a maximum of 300 accounts, each with 2 TB of storage.

    Business Standard (formerly G Suite Business) is suggested for medium to large businesses and teams requiring additional storage capacity.

    Through this plan, it is feasible to save documents, engage in advanced video calls, and store and distribute files on a communal drive.

    Explore extra functionalities available for Standard Business users.

    • Enhanced video conferencing allows you to utilize Google Meet for meetings with up to 150 participants, along with features like meeting recordings, selecting participants individually, and group session areas.
    • Google chat messages have been improved to enable chatting beyond your organization, control default chat history settings, and automatically accept invitations.
    • Advanced document management feature enables you to submit documents on Google Drive using a structured approval procedure.

    Google Workspace Business Plus

    The cost is R$ 105 per user every month.

    Users who opt for Business Plus can access the advantages of Business Standard along with increased security and compliance, greater storage for collaboration, and tools for business-oriented meetings.

    Additional features for Business Plus users are outlined below.

    • Business-level meetings enable you to conduct meetings for a maximum of 250 participants and broadcast live sessions for up to 10,000 participants.
    • Google Vault enables you to preserve, search, and export your company’s information from Google apps.

    Both figures are determined by the yearly agreement.

    How about the Workspace Enterprise plan?

    All previous plans show investment values for contractors, but the prices of Enterprise plans are not revealed. Do you comprehend?

    Google’s user prices for business plans can vary based on the customization options available.

    Choosing the Enterprise plan provides access to all Standard Plus features and unlimited cloud storage, along with other additional features.

    • S/MIME encryption utilized for commercial email communication
    • Video calls with noise cancellation and live streaming capabilities within the realm.
    • Advanced security measures, management, and compliance controls such as Vault, DLP, data regions, and enterprise endpoint management.
    • Additional assistance with payment required for Premium Support.

    Enterprise plans do not have a limit on the number of users they can accommodate.

    Establishing Google Workspace for your company.

    You have already selected your Google Workspace plan.

    What should be done at this point?

    How can the tool be set up to provide access for all employees?

    The workspace offers a straightforward manual with thorough instructions for the initial setup.

    Set the size of your company (number of users who will use Workspace) and then follow the instructions.

    • Log in to the Admin Console by visiting the following link: https://admin.google.com/
    • Migrate a limited number of users and test Gmail and other services.
    • Assist users in transitioning using personalized communication templates found in Google Workspace
    • Manually input all accounts or upload a worksheet to include them.
    • Set up your business email on Google servers.

    Remember to schedule a training session for your staff and personalize Google Workspace with your company’s branding and identity.

    I want to purchase Google Workspace, what should I do next?

    If you’re reading this, you’re probably considering using Google Workspace and are familiar with its features.

    What are you waiting for to continue?

    HostBits is an official partner of Google, which allows for a close collaboration and specialized training to offer quality support and expertise in Google Workspace.

    Contact us today to begin leveraging all the advantages that Google Workspace offers for your business.

  • 7 Hosting Issues and How to Prevent Them

    7 Hosting Issues and How to Prevent Them

    Hosting issues are more prevalent than desired, causing disruptions to user experiences and rendering companies or customers inaccessible online, among other complications.

    Most problems are straightforward and mainly exist to consume your time and cause stress as you attempt to resolve them.

    Some friendly reminders and professional tips are provided for dealing with hosting issues, such as website or hosting resale customer problems, even though some may appear ordinary, like forgetting to clean the cache occasionally.

    1. Domains that are available at no cost.

    Obtaining a domain at no cost may not pose an issue when the goal is to build a website for personal purposes.

    In the context of company websites, this can greatly damage the company’s reputation by showing that they haven’t made any effort to provide a positive user experience.

    If the client does not register the domain themselves, they could lose the patent rights if the company claims ownership.

    Ensure that the website hosting provider is certified and authorized to register paid domains.

    The website loads slowly.

    Google highlights that over half of users leave a website if it takes longer than 3 seconds to load, emphasizing the importance of relying on your server to maintain your site’s availability.

    You must also depend on swift and dependable servers to ensure fast loading for your site’s visitors and customers.

    If your website is loading slowly, you can evaluate it using Think With Google’s checklist.

    • Ensure that your website images are optimized, with each page ideally not exceeding 500 KB according to Google.
    • Plugins, particularly in WordPress, can frequently slow down your website’s loading speed.

    If you have exhausted all efforts to enhance your website’s loading speed, consider questioning the reliability of your hosting service.

    The website has already been attacked by hackers.

    Hacked website issues stem from security issues with your hosting, which is a crucial component of any hosting service.

    If your website has been compromised, it’s a signal to alert you that your hosting provider is not offering sufficient security.

    Check your hosting plan coverage first to address the issue.

    A shared hosting plan is consistently the least secure choice, regardless of the hosting package you choose. However, make sure to review the following aspects:

    • Find a web hosting provider with a protected data center.
    • Verify if your web hosting provider provides security features like two-factor authentication.
    • Inquire about the backup process to prevent data loss in case of a website hack by third parties.

    If you have a larger company with greater potential access, you should think about upgrading to VPS or dedicated hosting.

    “My design is totally incorrect.”

    Have you ever encountered a situation where a website project looked fine offline, but once it was uploaded to the server, everything appeared disorganized and misplaced, as if none of the layout or design elements were functioning correctly?

    Hosting issues such as these occur due to the absence of the site’s cascade style sheet file (CSS).

    Try redirecting the CSS files or your entire site from backup copies.

    This typically involves retrieving a CSS file that wasn’t transmitted initially. If this method is unsuccessful, you must determine the appropriate location for your CSS file and relocate it there.

    Five. Common IP

    When a website is hosted on a shared server, it shares the same IP address with other websites.

    If any of the websites send infected emails or engage in spamming, their IP address will be blacklisted by email servers, making it hard for your company to reach customers.

    To avoid this issue, you can either ask for a separate IP address from your hosting provider or utilize specialized email marketing software.

    6. Support that is not effective

    Nobody is exempt from encountering hosting issues. This is why it is crucial for the support provided by the hosting company to be effective in resolving these problems promptly.

    An inactive website can result in the loss of numerous customers and lead to a decreased conversion rate, ultimately causing significant harm to your company by the month’s end.

    Having dependable customer service can prevent this issue. Some hosting providers do not prioritize this service.

    Inadequate customer support can lead to a loss in revenue when your site’s performance is affected.

    This issue can be resolved by either changing the lodging or examining the support service prior to utilizing it.

    At Hostbits, we have close communication with our customers and provide assistance through various platforms like phone, WhatsApp, email, and tickets.

    Misleading advertisements

    There are many unfamiliar companies in the market providing quality services at significantly lower prices than established companies.

    Such projects typically lack the necessary structure to fulfill their promises.

    The individuals involved in the business lack seriousness, ethics, and are unlikely to offer proper technical support when issues arise.

    Rely on Hostbits to prevent problems with website hosting.

    Prefer companies with established experience and credibility in the market as they are transparent, possess appropriate infrastructure, and offer prices that align with their services.