Cloudly Daily

Categoria: Cloud

  • Find out all about the purposes of Google G Suite here.

    Find out all about the purposes of Google G Suite here.

    If you want a user-friendly and comprehensive web resource solution that includes email, cloud storage, calendar, spreadsheets, and more, you should understand what G Suite is and how it functions.

    You might be familiar with Gmail, but Google provides various other tools that can be beneficial for your everyday life.

    G Suite is Google’s solution to common productivity challenges faced by many businesses and individuals.

    It provides various solutions from email to chat and video calls within a set of tools.

    Many companies now rely on G Suite to enhance their teams’ productivity and consider it essential.

    What benefits do each of these characteristics provide you with?

    Keep reading to discover more!

    How the primary functions of G Suite by Google operate

    G Suite is a collection of Google applications that was formerly known as Google Apps before being rebranded in late 2016.

    G Suite is a great choice for businesses requiring email hosting, offering a wide range of solutions.

    You have likely used one of the tools included in G Suite.

    Here are the primary characteristics and their functions!

    Gmail

    Gmail was established in 2004 and currently boasts over 1 billion users, demonstrating its popularity as an email platform.

    G Suite provides an improved and inconspicuous version of your existing account as a benefit.

    G Suite enables your employees to use Gmail accounts with email addresses using your company’s domain name.

    A small business with just one or two users is limited to utilizing a complimentary Gmail account.

    When you begin to hire more staff, you will require individual accounts to be managed.

    Google Calendar is a type of calendar.

    Many companies rely on Google Calendar to manage their schedules and tasks efficiently, as it allows them to organize meetings, set deadlines, and create reminders easily.

    This calendar, also referred to as Google Agenda, can assist you in staying organized with your tasks.

    Google Agenda in G Suite offers the advantage of generating numerous calendars that are accessible to either all employees in your organization or to a designated user group.

    For instance, you can establish a vacation calendar and routine meetings.

    Other individuals can view your schedule to check your availability or when you have prior engagements.

    Google Drive is a file storage and synchronization service developed by Google.

    With Google Drive, you have the ability to securely store, access, and collaborate on your files.

    You can easily access them from any device.

    The Basic plan of G Suite includes 30GB of storage, whereas the Business and Enterprise editions offer limitless storage.

    This allows you to save files without concerns about storage space.

    If you’re new to Google Drive, you should know that one of its top features is the research tool, which is not surprising given that Google is the biggest search engine in the world.

    This indicates that you can locate what you need effortlessly, even if you lack organization skills.

    The premium Google Drive subscription offers double the storage capacity compared to the free version.

    Google Docs and Spreadsheets

    Google Docs and Google Sheets are commonly utilized solutions on a daily basis.

    You can make and modify text documents, spreadsheets, and presentations on the internet using your browser.

    You can generate a new document within the software or convert existing files into editable formats, such as Microsoft Word, Excel, and PDF files.

    You can also access and modify external files if the file owner grants permission.

    It is simple to share with others or organizations because there is no need to install extra software for sending and downloading documents.

    Some of the tasks utilized with these tools are as follows:

    • Gather feedback from the team regarding the content.
    • Share information with others when posting on external platforms.
    • Worksheets data analysis.
    • Monitoring financial plans.
    • Create presentations and other multimedia displays!

    One of the key advantages of Google Docs and Google Sheets is the ability to provide real-time comments and track document changes.

    It is simple to monitor file modifications, revert errors, and easily share documents with colleagues or others.

    Other characteristics of G Suite by Google

    The resources mentioned earlier are some of the components of the Google G Suite.

    By utilizing this feature, you can also enjoy additional tools and advantages.

    • Video calls and voice calls.
    • Team communications.
    • Professional research creator
    • Shared notes;
    • Available every day, around the clock, through phone, email, and online channels.
    • Security measures and administrative controls.
    • Manage mobile devices remotely.
    • Store, save, and retrieve information.

    G Suite Google provides various plan options for its solutions.

    It is crucial to review all the choices available to select the most suitable one for your requirements.

    Learn more about the advantages of using G Suite Google by clicking here.

  • Configuring Google Analytics on your WordPress site

    Configuring Google Analytics on your WordPress site

    Would you like to install Google Analytics on your WordPress site?

    Understanding how your audience engages with your website is crucial for success and provides valuable insights for improvements.

    The most effective method for understanding your audience is by analyzing traffic data, which is provided at no cost through Google Analytics once it is configured.

    In this article, we will explain the significance of Google Analytics and provide a step-by-step guide on installing it on your WordPress site.

    Should we?

    What does Google Analytics refer to?

    Google Analytics is an online analytics platform that offers fundamental statistics and analytical features for SEO and marketing objectives.

    The service is a component of Google Marketing Platform, which is an online advertising and analytics platform, and is accessible at no cost to users with a Google account.

    Google Analytics essentially tracks your website’s performance and gathers information about visitor behavior.

    • How do visitors discover your website?
    • Who is viewing your page? What is their location?
    • What devices do people typically use to access your website?
    • What actions do individuals engage in while visiting your website?
    • When does your website experience increased traffic?
    • How do guests engage with your content?

    Configuring Google Analytics – How to set it up?

    I’m convinced I need to install Google Analytics on my website. What should I do next?

    Simply adhere to the following step-by-step instructions.

    Google Analytics can be accessed at no cost, requiring only a Google or Gmail account for sign-up and setup.

    The registration process is straightforward, therefore, carefully follow the guidelines to set up your Google Analytics account.

    Access Google Analytics and register to configure your account.

    Visit the Google Analytics homepage, then log in with your Google or Gmail account details to access the dashboard.

    Otherwise, you can proceed to make a Google account for yourself.

    Shortly after logging in using your Gmail account, you will encounter a screen similar to the one shown below. This is the page where you can register for Google Analytics using your Gmail credentials.

    Provide a name for your Google Analytics account during Step 2 of Property Configuration.

    Shortly after, you need to choose a name for your account and configure the property. This name is strictly for internal use, so feel free to use anything, such as your company name and follow.

    Shortly after, you should input time zone and currency information to proceed with configuring your Google Analytics account.

    Provide commercial details about your company in Step 3.

    Analytics then asks for commercial data and information on tool usage.

    Click the “create” button to successfully establish Google Analytics.

    How can Google Analytics be set up on WordPress?

    There are several methods to install Google Analytics on WordPress.

    We will demonstrate the easiest way to install the MonsterInsights Plugin on your WordPress site, which is typically suggested for those new to this.

    You can select the option that fits your requirements best.

    You must utilize just one approach on your website to prevent duplicate tracking of page views in your Google Analytics account.

    Shall we begin?

    How can MonsterInsights be installed and Google Analytics configured on a website?

    You should start by installing and activating the MonsterInsights plugin.

    After being activated, the plugin will create a new option labeled ‘Insights’ in your WordPress admin menu. Simply select it to access the MonsterInsights setup wizard.

    The setup process for MonsterInsights.

    Choose a website category (business, blog, or online store) and click ‘Save and Continue’ to proceed.

    Shortly after, you must select the ‘Connect MonsterInsights’ button.

    Paraphrase: Link MonsterInsights

    This will initiate a pop-up window that directs you to Google accounts, where you will need to sign in or choose a Google account if you are already logged in.

    Grant MonsterInsights permissions to access your Google Analytics account and click the “allow” button to proceed.

    The last step involves choosing the profile you wish to monitor. Simply select your website and click on the “Full Connection” button.

    Have you successfully installed Google Analytics on your WordPress site?

    We demonstrated how to install Google Analytics on your WordPress website. Be patient, as it will take some time before you see your statistics.

    Utilize traffic data regularly to enhance your website.

    With Google Analytics, you can gain valuable insights about your business by gaining a deeper understanding of your audience’s behavior.

    If you lack WordPress hosting that ensures excellent performance for your site visitors, Hostbits offers a reliable solution. Explore our business plans by clicking on the banner provided.

  • Is Google Workspace beneficial for accounting firms?

    Is Google Workspace beneficial for accounting firms?

    Does Google Workspace provide the necessary support and security for accounting firms handling large volumes of sensitive data on a daily basis?

    Yes, the answer is affirmative.

    Accounting firms throughout Brazil have consistently utilized Google’s tools such as Gmail and Drive to manage their operations.

    The pandemic has made remote and hybrid work models a routine in accounting offices, with Google Workspace being essential for organizing processes.

    Hiring Google Workspace for accounting offices is a wise choice, as stated in this article.

    What makes Google Workspace a suitable choice for accounting firms?

    Accounting firms that have adopted the remote or hybrid work setup can depend on Google tools for different everyday activities.

    Google Workspace for accounting firms enables various functions.

    • Create financial models for project evaluation
    • Display changes using dynamic tables or cascading charts
    • Create budget suggestions
    • Create financial reports and budgets using templates.
    • Brainstorm budget strategies for a client in real-time.
    • Drive all your crucial documents to the cloud for safekeeping and easy access through internal searches.

    Accounting firms and working from home, a taboo that must be eliminated

    The findings from IBGE research show that 38.8% of financial sector businesses have adopted remote work, indicating a significant shift for a sector that is traditionally office-based and accustomed to a daily routine.

    Accounting office managers are still hesitant about adopting the remote working model.

    To prevent losing customers, cut costs, and maintain productivity, businesses should reconsider their operations and ensure seamless implementation of remote work.

    It is crucial to focus management efforts on tools that support teamwork, foster collaboration, and organize your cloud office effectively, like Google Workspace.

    Is Workspace truly secure and dependable for accounting firms?

    Whether you manage a large or small accounting firm, the worry about protecting corporate data is real.

    Having data stored on a local server with access limited to your company ensures the security of confidential information.

    It is important to remain vigilant about cybersecurity, even if your office is not networked.

    Why not rely on a partner that consistently updates its approach to user data security?

    Google constantly enhances and creates new security mechanisms to safeguard both company and customer data.

    The company has recently launched the latest update for Google Workspace, which includes new security and privacy elements like encryption, trust rules for Drive labels, and improved defenses against phishing and malware.

    With the assistance of an accredited partner, you can address your office requirements and select an appropriate privacy plan.

    What Google Workspace applications are best suited for my accounting firm?

    When a business signs up for any Google Workspace plan, all staff members receive a personalized email address, storage space, and use of Google software.

    • Documents;
    • Spreadsheets.
    • Presenting information.
    • Encounter.
    • Google Drive, along with other options.

    You can work together with others using the tools, deciding who can access the documents.

    Your accounting office will have a cloud-based system accessible online from any device for storing crucial files like contracts, customer information, and document templates.

    Tools like Documents can be used to generate contracts, reports, and client profiles.

    With Google Spreadsheets, you can access most of the features found in Microsoft Excel in a more user-friendly and collaborative way.

    Will Google Sheets be suitable for my accounting office’s requirements since we are accustomed to using Excel?

    Google Sheets can effectively be used to store financial transactions and information like tax records and customer taxes, which is a frequent query in offices.

    The tool is user-friendly and allows the use of formulas, just like in Excel, in addition to being compatible with Google Sheets for opening files in Excel format.

    Everything will be stored in the cloud, enabling automatic backups and providing access to a change log to identify the last person who edited the document.

    Mix your accounting office into Workspace now!

    Google Workspace for accounting offices is secure and offers numerous benefits. This may raise questions for you.

    Is migration overly complex? What steps should I take next?

    Hostbits can help you get rid of problematic documents and infected flash drives that cause computer viruses.

    We are official Google Workspace partners and we can help you smoothly transfer your data to Workspace.

    Contact us today to begin utilizing all the advantages that Google Workspace offers for your business.

  • How to effectively utilize and maximize Google Slides?

    How to effectively utilize and maximize Google Slides?

    Google Slides automatically saves your presentation progress in the cloud and allows real-time sharing, prompting many businesses to switch from Power Point to Google Workspace.

    Google Slides is user-friendly due to its Microsoft software-style interface and is included in Google Workspace, which is Google’s collaborative tool package for businesses.

    This article will teach you how to access, utilize, and design presentations, as well as explore various templates and useful add-ons.

    Are you prepared to say goodbye to the different PowerPoint files on your computer?

    Say hi to Google Slides for the first time!

    Before we begin, we will have a brief introduction.

    You do not have to download anything to use Google Slides.

    If you have a Gmail account and use Google Drive to share files, you automatically have access to Google Slides.

    Just look at the icon near your profile picture to locate the Google Slides icon.

    You can already make impressive online presentations using Google Slides.

    Next, let’s explore the 7 resource tips provided in the Google tool. Join us!

    How to utilize Google Slides?

    Using Google Slides is easy.

    Click on any slide thumbnail in the left panel using the open tool.

    Soon after, these choices will appear in the menu bar.

    Simply select the theme you prefer, and the changes will be instantly applied to all your slides.

    If you wish to bring in a theme from a current presentation, you can select the yellow Import theme button.

    Experiment with the various theme choices until you discover the one that suits your presentation the most!

    Features of Google Slides

    Google Slides is made for easily and conveniently creating dynamic and visual presentations.

    Those who are familiar with creating slides in this manner can still benefit from the application’s various features.

    Below are a few of the characteristics of Google Slides.

    Incorporate various kinds of diagrams into your slideshow.

    Google Slides offers the option to include diagrams, enhancing the visual appeal and effectiveness of your presentation.

    Inserting a diagram into your presentation is straightforward. Simply click on Insert > Diagram in the top menu. Great!

    You have the option to select from six various diagram types.

    • Grid charts.
    • Hierarchy structure.
    • Timeline.
    • Example: Lawsuit
    • I’m sorry, but it seems like the text you provided is incomplete. Could you please provide the complete text that you would like me to paraphrase?
    • Repetitive occurrence.

    Edit the Master Slide to apply changes across all slides.

    If you are working with a small number of slides, you may not require a master slide. However, you will appreciate this feature when you have more slides, such as ten or more.

    The master slide can save you valuable time, even if it may not appear so.

    You can update all slides of the presentation at once by accessing the slide master, instead of editing each slide individually.

    To accomplish this, simply navigate to Slide > Edit Master.

    After completing this task, proceed to select the elements that require modification.

    For instance, if you wish for all headings and subheadings to be in the Monserrat typeface, you can adjust it in this section.

    There are numerous tasks that can be accomplished using the master slide.

    It is possible to include your company logo in the header or footer of your slides, and it will be displayed on all slides automatically.

    To ensure that an element appears on all slides, it is recommended to make the changes on the master slide.

    Include videos in your Google Slides deck

    Another excellent aspect of Google Slides is the ability to directly add videos from YouTube to enhance your presentation.

    Click on Insert > Video to view the following displayed on your screen.

    In addition to YouTube videos, you can add videos using a YouTube URL or any video saved on your Google Drive, as shown in the image.

    You can still modify your video by deleting the audio, trimming, and changing the format according to your preferences.

    Collaborate with your team simultaneously

    Google Workspace offers excellent online collaboration features, particularly in Google Slides.

    If you work with a team of designers and content creators, the yellow “Share” button will be very useful.

    You can work together simultaneously in the cloud setting. Look for it at the top right of your presentation.

    After pressing the button, a notification box will appear shortly.

    Add the emails of your employees and then send the emails.

    You can specify the permission type (edit, view, comment) and include a message in the email body.

    Extract and modify images from your Google Drive

    If you frequently use Google Drive, especially Google Slides, you may have attempted to download images from a presentation without success.

    There is no need to be concerned, as there is no feature that allows saving or downloading the files in the selected format.

    You provide a simple and efficient method to edit and download images in the selected file.

    • Right-click on the image you wish to download and select the copy option.
    • Open a drawing shortly thereafter by accessing Google and clicking on the following link: https://docs.google.com/drawings/create (or open it in Drive).
    • Paste the image into a Google drawing afterwards.
    • Reposition, resize, or trim the image as needed.
    • Once you are happy with the result, select the options: Archive, Download as, and Image.

    You will locate your pictures in your downloads.

    Just because you switched from Power Point to Google Slides doesn’t guarantee that your colleagues will follow suit.

    Sharing a business presentation with someone who uses Power Point can be a challenging task.

    Google Slides enables you to open and modify Power Point documents without needing to convert them into a Google file.

    To accomplish this, all you have to do is access Google Presentations using Chrome and add the Office Editing extension for Documents, Sheets, and Presentations.

    Google Slides offers templates for free.

    Sometimes you may wish to move beyond the fundamentals or require a highly tailored template for your presentations.

    You can discover numerous free Google Slides templates online.

    Explore websites offering presentation templates and graphic elements specifically for Google.

    Google Slides Templates available for free

    The website is user-friendly and has three main categories to help you find the perfect presentation style easily: Formal, Simple, and Creative. It provides a variety of templates that are more visually appealing than those found in the Google Slides template library.

    Slides Carnival offers presentation templates.

    It provides a diverse selection of free presentation templates that are compatible with both Power Point and Google Slides.

    Slides Mania is a presentation resource.

    The site is comparable to the one before it, providing a variety of imaginative Google Slides templates, including ones tailored for specific niches like restaurants. Simply find the one that best fits your presentation.

    PPT templates

    This website offers free presentation templates, including an option to open them directly in Google Slides.

    Presentation slide

    Slide Model offers high-quality presentation templates, which makes it a preferred choice for corporate presentations compared to other free template providers.

    Google Slides extensions

    Complements are instruments that offer additional functions, typically supplied by external sources.

    To utilize an add-on, you must install it on your Google Slides. The installation process is straightforward.

    1. Click on “COMPLEMENTS” in the top menu bar first.
    2. Click on the “INSTALL ADD-ON” button.
    3. Select an add-on that is currently accessible shortly afterwards.

    Simply adhere to the installation guidelines. Here, we provide some beneficial extensions for Google Slides.

    CloudApp is a cloud-based application.

    Have you watched videos where they demonstrate recording computer screens? If you want to make a similar video, you can utilize this extension.

    Insert Symbols

    Icons are valuable for structuring information and enhancing design. This extension provides access to a range of icons for use in presentations.

    Paletti

    The Paletti add-on facilitates rapid slide color changes by providing access to more than 200 different shades for free.

    Slides Toolbox – Presentation Tools

    It provides all the necessary tools for working on presentations, offering a convenient solution for tasks like text formatting and importing files.

    Unsplash is the source of the content.

    Unsplash is a top Google Slide add-on that enhances the visual appeal of your presentation by providing access to countless high-quality images for use.

    Prepared to transition to Google Slides?

    Google Slides offers various features for you and your company, as demonstrated in this text.

    Resistance may still be present, but working in the cloud is the most practical and secure method to enhance your presentations.

    If your company doesn’t have Google Workspace yet, visit the Hostbits team to further your organization’s digital transformation journey.

  • Cloud Migration: an uncomplicated process outlined step by step

    Cloud Migration: an uncomplicated process outlined step by step

    Migration to the cloud is a crucial move for small and medium-sized businesses that must adjust to new ways of working.

    However, concerns regarding security, adaptability, and selecting the most suitable provider continue to delay the transition to cloud computing.

    Many companies find that a successful transition to the cloud can lower expenses, enhance flexibility, and greatly lessen the chance of a cyber attack threatening the viability of their business.

    What is the difficulty level and advantages of moving to the cloud?

    What is cloud migration?

    Cloud computing is the provision of computing services as needed.

    It typically includes applications, storage, and processing power delivered over the Internet and charged based on usage.

    A cloud migration happens when a company transfers some or all of its datacenter or local server resources to the cloud.

    To operate on cloud-based infrastructure offered by cloud service providers like AWS, Google Cloud, or Azure.

    Why is it important for businesses to migrate to the cloud?

    Cloud computing has seen significant growth in recent years, not limited to just large corporations.

    49% of major companies are already utilizing a form of cloud model in their IT infrastructure, as stated in the research “Brazilian Software Market – Panorama and Trends 2020” by ABES.

    37% of small businesses have fully embraced the cloud, with a growing trend, according to a study by Emergent Research and Intuit.

    Cloud computing continues to grow rapidly in Brazil.

    Cloud solutions often offer a more favorable cost-benefit ratio compared to local applications.

    The difficulties of remote and hybrid work have led to an increased transition to cloud services at all levels.

    Data accessibility, collaboration, and ease of access were key factors that led to adherence.

    Advantages of moving to the cloud.

    The move to cloud computing is a key aspect of adapting to new market requirements and fostering innovation, yet there are lingering uncertainties about its actual advantages.

    Therefore, we present the key benefits of transitioning to the specified cloud. Take a look:

    Safety

    Storing business information and data centrally in the cloud offers enhanced security compared to conventional data centers.

    Most providers also include various built-in security functions like security assessments, regular updates, and interoperability with other businesses.

    Scalability and adaptability

    An IT solution that was perfect for a year may become outdated after a few years, posing challenges for businesses to adjust to evolving customer needs.

    Organizations can adjust their infrastructure to meet present requirements without relying on outdated equipment.

    Increased speed and enhanced efficiency

    Cloud migration enables your business to seamlessly integrate systems and enhance operational efficiency across all your services.

    Remote entry

    All your information is stored in the cloud, making it accessible regardless of the status of your physical devices.

    Moving to the cloud enables employees to access necessary data and business information from any location worldwide using any device.

    Benefit cost

    Public cloud servers like AWS, Microsoft, IBM, Google, and Oracle can lower your expenses for maintenance, energy, and personnel per server unit when compared to a privately operated data center.

    Is migrating to the cloud equivalent to migrating to Google Workspace?

    When we refer to a “transition to Google Workspace,” we are essentially discussing the shift from any email platform and office software to Google Cloud services (Google Workspace).

    Therefore, the switch to Google can be accomplished through three main pillars.

    Creating the right setting for every user

    Google Workspace is a system of tools where everything is interconnected within a single platform.

    Each user in your organization has unique needs, work methods, and duties.

    It is important to make sure that the environment is appropriate for each individual or user type during a migration process to fully utilize the advantages of the new package being obtained.

    Migrating Your Information

    This relates to transferring email messages, files, calendars, contacts, etc., to Google Workspace from a different service provider.

    When considering moving to a new system, people often focus on this aspect, but it is just one part of the overall process.

    Maximize the advantages of this new working method by ensuring that users fully embrace it.

    Users should feel encouraged to try out new tools, and involving everyone from the start can help minimize any delays during the transition phase.

    What is the optimal Google Workspace plan for your business?

    Cloud migration plan

    Most companies adopt a long-term approach when migrating to the cloud, rather than doing it quickly.

    There are numerous tasks that can be accomplished using cloud technology, such as enhancing backup procedures and overseeing communication systems.

    Before creating a plan, identify the most important aspects for your business.

    Compare options and seek advice from an expert in the field to narrow down your choices to two or three suppliers for testing.

    Define the causes and importance.

    First, it is important to comprehend the reasons behind the need for change. This entails examining the areas of your business that could benefit financially from transitioning to cloud services.

    Identify expenses

    After establishing your priorities, it is advisable to assess the expenses involved in transitioning your business to the cloud. Once you have a clear plan and understand the potential advantages, the next step is to calculate the associated costs.

    Select the vendor

    Choosing the appropriate cloud provider depends on finding a balance between your requirements and financial constraints.

    Seek out an individual with expertise in a related field and a grasp of your company’s unique aspects.

    Plan the transfer.

    Your top priority when transitioning major business processes to the cloud should be reducing the downtime for your team.

    Examine your schedule carefully to determine the ideal time for your transition.

    Shortly after, establish the sequence of migration and define specific deadlines and metrics to ensure successful implementation.

    Most businesses opt to transfer their data, applications, and information from a private server or on-premises data center to a public cloud infrastructure.

    Each migration to the cloud is distinct, just like every business.

    The level of difficulty in moving to the cloud varies based on the quantity of resources supported in individual projects.

    What can be transferred?

    Many online applications have the potential to be transferred to cloud computing.

    Therefore, through migration, your company and employees can benefit from all the advantages offered by cloud computing, as discussed in the previous section.

    The following are the primary uses that can be moved to the cloud:

    • Business service platforms.
    • Web and mobile applications.
    • IoT systems.
    • Edge servers are servers located at the edge of a network.
    • CRM support systems are in place.
    • Productivity Software.
    • Corporate databases.
    • Remote Desktops.
    • Network management tools and additional resources.

    Consult with professionals during your transition to the cloud!

    The process of moving to the cloud is a significant milestone for any business.

    Consequently, it must be carefully organized and arranged to avoid affecting your efficiency.

    We observed various levels and migration strategies, ranging from transferring files to cloud hosting to developing applications and cloud systems for enabling remote employee access.

    It’s crucial to have specialists during the cloud migration process, and Hostbits can be your ally.

  • End of the G Suite free “legacy” in 2022: complete information available here!

    End of the G Suite free “legacy” in 2022: complete information available here!

    Google has announced the end of the free G Suite era, which included free apps like Gmail and Drive in a custom domain.

    G Suite’s complimentary legacy version was available to users until December 2012, providing a limited range of business tools.

    The information posted on the help page will only impact these specific users.

    Users are advised to transition to Google Workspace starting in May 2022, as per an official announcement from Google.

    Discover additional information regarding the discontinuation of the complimentary G Suite in our article!

    What is Google’s announcement regarding the discontinuation of the free “Legacy” G Suite?

    The information shared on the 9to5google website states that starting July 2022, free G Suite Legacy accounts will be discontinued.

    If you have the free G Suite legacy edition, you must switch to a paid Google Workspace subscription to retain all your services.

    Users have until May 1 to choose their preferred Google Workspace plans; otherwise, accounts will be automatically updated by Google based on current feature usage.

    Are there any specific requirements for individuals choosing to migrate to Google Workspace?

    The upgrade process for the free version of G Suite to Google Workspace’s legacy edition will require just a few simple steps.

    If done properly, this procedure will not cause any harm to your users.

    You will be eligible for discounted rates for a year following July 2022 to support the transition.

    Corporate workspace packages begin at R$ 27 per user per month. With 3 accounts, you can also receive a personalized email.

    Hostbits is the authorized Google Workspace provider in Brazil and can assist with the migration without disrupting your business operations.

    G Suite Legacy subscriptions are being suspended.

    Google will cancel your subscription for Workspace accounts if billing information is not provided by July 1, 2022.

    After a suspension lasting 60 days, you will lose access to essential Google Workspace services like Gmail, Calendar, and Meet.

    To prevent your account from being suspended, you need to provide a valid payment method.

    You can continue to use other Google services like YouTube and Google Photos.

    Migration from G Suite free to Google Workspace is discussed.

    In 2020, G Suite was rebranded as Google Workspace as part of a major reorganization of Google’s apps aimed at shaping the future of work.

    Several plans have already been transferred to Google, and now Google is eliminating the free legacy version of G Suite.

    Special Requirements for Transitioning from G Suite to Google Workspace through Hostbits.

    HostBits will provide special conditions to support your transition from G Suite free to Workspace and ensure the success of your operation in 2022.

    • Business Starter costs R$27 instead of R$24.30.
    • Business Standard costs R$54 for every R$48.60.

    This deal is exclusively for new Google Workspace users.

    This introductory price is exclusive to the first 20 users and valid for a period of 12 months.

    After this time frame, all users will be charged the regular rate. Users have the option to cancel their subscription anytime.

    Our team is ready to answer any questions you have about migration.

  • How to fix the issue of Gmail running out of storage space

    How to fix the issue of Gmail running out of storage space

    Nowadays, it can be common to encounter issues with Gmail due to the high volume of emails received, including advertisements, social media notifications, and large attachments.

    Having a business Gmail or personal one makes no difference.

    How many unread emails are currently in your inbox? Is it seventy? Or perhaps seven thousand?

    All these messages and attachments take up space, regardless of whether they are unread, read, or archived.

    If you use Gmail and do not regularly organize emails into folders or delete them, your account may run out of space quickly, reaching its storage limit for new messages within an hour.

    Gmail is a free email service provided by Google that gives users 15 GB of storage space.

    This encompasses all content in Gmail, Google Drive, and all original images stored in Google Photos.

    It is a vast space that can fill up rapidly if not properly managed.

    After exceeding the 15 GB limit, you will no longer be able to upload files to your Google Drive or send and receive emails, causing potential inconvenience.

    To prevent this scenario, refer to some tips we have compiled on how to prevent Gmail from becoming crowded!

    Tips for resolving Gmail issues without any gaps

    The concept of having limited space on Gmail may seem daunting, but you can prevent this by freeing up space or opting for a paid plan with larger or unlimited storage, especially beneficial for business emails.

    Learn more about: Corporate email policy.

    If you wish to prevent using up additional storage in Gmail, follow these tips.

    Delete emails that do not require a response.

    The easiest method to free up space in Gmail is by deleting a significant number of emails simultaneously.

    We are referring to emails found in the “Promotions” or “Social” tabs, not just any email.

    The messages that end up in these tabs typically do not require responses and tend to accumulate easily, especially if you frequently sign up for various social networks, stores, apps, etc.

    You can delete the emails immediately without needing to respond to them by going to the tab where the emails are located, such as Promotions or Social, and selecting all messages to delete.

    The issue with this approach is that there might be a message that you wish to retain.

    If you frequently shop online, it’s advisable to save your receipts. Luckily, there’s a method to sort through and keep only the necessary ones.

    2. Observe the email addresses

    You can see which emails send significant topics by noting the sender’s email address. For instance, PayPal typically sends your receipts or crucial details via “[email protected]”.

    Once you pinpoint the email addresses to keep, you can delete the rest. Simply paste the email into the search bar and decide whether to save or delete all corresponding emails, particularly those sent from a promotional address.

    Dispose of your garbage.

    After removing numerous unnecessary emails, you might observe that storage space remains unchanged. Despite discarding items into the trash, you still have to clear the trash folder.

    Emails left in the Gmail Trash will be automatically deleted after 30 days, so it is advisable to empty the trash promptly to free up storage and prevent accidental deletion of important emails.

    Go to the left sidebar in Gmail, click on “More” to see all your email folders. Find the “blind” option, go to the top of the list, and select “Empty Trash now”.

    Make sure you have not accidentally sent any important emails before emptying the trash.

    Utilize the Gmail to Gmail migration method.

    If you value all your Gmail messages and want to ensure none are lost, you can transfer them to a different account at no cost.

    To transfer emails from one Gmail account to another, use these instructions.

    1. Open a fresh Gmail account.
    2. Go to the settings of the previous Gmail account you wish to transfer emails from.
    3. Click on “Send and POP/IMAP” from the top menu, then enable POP for all emails and select “delete Gmail’s copy”.
    4. Open your new Gmail account and navigate to settings. Choose “Contacts and Import” from the top menu, then click on “Import email and contacts” from the options.
    5. A pop-up window will display on your screen. Input the email address from which you wish to import the email files, and then select Continue.
    6. Another window will appear asking for your permission. Click “Allow,” select the import options, and then click the “Start Import” button.
    7. Google will now move all emails to your new account.

    Back up using Google Takeout.

    To free up storage space in Gmail, you can also depend on Google Takeout.

    Google Takeout is a built-in backup tool that can store Gmail emails in a designated file format on the system drive.

    1. To accomplish this, sign in to Takeout.
    2. Click the “Uncheck All” option and choose only the Gmail Inbox.
    3. Select how often you want the backup to be done, along with other customization choices.
    4. Shortly after that, the backup procedure will commence.
    5. Finally, you can download the email files.

    Another method to address Gmail issue with insufficient storage.

    Even if you’ve done all that, you still don’t have sufficient space? As mentioned before, Gmail is not the only service that uses the storage provided by Google.

    Google Drive and Google Photos can become full rapidly with uploaded images and files, but there are ways to prevent this situation.

    Google – Images

    Make sure to set the upload quality to “High quality” rather than “Original” when using photos.

    High-quality indicates that the images will be compressed in Google’s high-resolution image format, whereas original means they will retain the quality in which they were captured, which is typically superior.

    You can store numerous images in Google Photos, but opting for the “Original” setting will use up your storage capacity.

    Google Drive is a file storage and synchronization service developed by Google.

    It is crucial to keep track of your storage on Google Drive. Click on “Used storage” on the right side to sort by file size.

    Google G Suite offers productivity services and can be bought in three plan choices, two of which include unlimited Google Drive storage for an additional fee.

    End of Gmail without any gaps?

    The Gmail issue without space cannot be completely prevented from occurring again because if messages keep arriving and are not deleted, the storage space will eventually be filled up once more.

    Thus, it is advisable to minimize experiencing this scenario. Make use of our suggestions to promptly begin sorting your inbox, removing unnecessary emails, and reviewing Google Photos and Google Drive.

    Whenever feasible, make sure to clear out the “Promotions” and “Social” sections, empty the trash bin, promptly respond to incoming emails, archive essential ones, and discard unnecessary correspondence.

    You can resolve the Gmail issue of insufficient space by opting for Google’s business email service with Workspace plans.

    Click on the banner underneath to find out more.

  • Understand the concept and functioning of a web application.

    Understand the concept and functioning of a web application.

    The web application has become a convenient and feasible choice for businesses requiring a system to operate.

    This solution, also referred to as a web application, enables users to connect to the system via the internet using a browser or application from any location.

    Some instances include Pinterest, Aliexpress, and Tinder, where users have a consistent experience accessing them through both an app and a web browser.

    To learn more about the functioning of a web application and assess its potential benefits for your business, continue reading this article.

    What does a web application refer to?

    A web application is a cloud-based system that operates within a web browser and can be accessed by users on various devices, such as mobile phones and computers.

    While these systems require a network to some extent, certain applications may not be accessible to the public on the internet.

    ERPs can rely on internal networks while still being web-based.

    Explore different categories of web applications.

    • Web-based platforms like ERPs, CRMs, and similar systems.
    • Websites – online stores, platforms, and internal networks.
    • SaaS – email organization.

    Are “site” and “web application” synonymous terms?

    No.

    Although they may exist in the same setting, a site and a web application have distinct characteristics.

    When you visit a website, you anticipate discovering details about a product or service, like institutional pages, for instance.

    You can also complete a contact form and explore the pages.

    A web application functions as a system, enabling you to carry out more actions compared to a traditional website.

    Therefore, you can sign in, enter restricted environments, save data, retrieve files, and perform additional tasks.

    How does a web app function?

    A web application needs both a web and app server as well as a database to function.

    Web servers handle user requests, while application servers perform the required tasks.

    A database can be utilized to store all required information.

    The user does not have to download anything in order to use a web app.

    Examine the procedure for operating a web application.

    1. The user initiates a request to the web server via the Internet using a browser or an application.
    2. The request is then sent to a web server.
    3. The server carries out the desired action, like searching the application database or processing the current data, and then displays the outcomes.
    4. The results are quickly sent to the web server from the web application server along with the user’s requested data.
    5. Finally, the requested information is shown to the user by the web server.

    Web applications examples

    Web applications such as webmail, word processors, and spreadsheets are some instances.

    Popular web applications include email services such as Gmail and Hotmail, along with instant messaging programs.

    Web applications enable team collaboration on shared documents, such as Google Workspace tools like Google Docs, Google Slides, Google Sheets, and cloud storage.

    Web applications develop to adapt to the increasing demand for mobile internet usage.

    Developers are increasingly designing mobile applications that can access the internet.

    An illustration of this progression can be seen in apps like iFood, Dropbox, and Facebook that can be downloaded and utilized on smartphones or tablets.

    Shopping carts, online retail sales, wikis, and banking services are some additional instances.

    Next, we choose three web application examples to demonstrate the capabilities of this tool.

    OLX is an online marketplace.

    OLX functions as a classified website and operates in over 40 nations.

    A web application was necessary to handle a large number of requests and transactions from users efficiently.

    The system also serves customers with poor connections, such as those on the 2G network.

    Petloves

    The Petlove platform serves as a prime illustration of a web application, accessible on both desktop and through a web app.

    The business is the biggest internet pet store in Brazil, offering products and services for household pets.

    The app was created with the goal of enhancing customer satisfaction and boosting online sales.

    Airbnb is a platform for booking accommodations.

    Airbnb is among the largest global platforms for shared hospitality.

    When you visit your “website”, you will notice that it is not a business website.

    The online system gives users the option to either sign up as a host or search for available hosting choices.

    The application version shows a similar experience, with a few variations.

    Advantages of a web application.

    Companies must share information and carry out transactions with their clients.

    The internet is a cost-effective way to achieve this goal, provided there is a method to collect and save essential data and present the findings to users.

    Web applications allow users to engage with the company through features like shopping carts or content management systems, enabling them to share and obtain information.

    Common advantages of web applications are:

    • Enable several users to use the identical version of an application.
    • Installation is not required.
    • You can log in using different devices like a desktop, laptop, or mobile phone.
    • You can also log in using any web browser.
    • There is no requirement for a particular computer type or operating system for development.
    • Reduce the occurrence of illegal copying of software in web applications that use a subscription model.

    Host your web application with Hostbits for reliable service.

    Hostbits clients have access to top-performing, resilient servers for hosting their web applications.

    With exclusive CPU and memory resources, you won’t experience system instability or crashes.

    Our team handles all server management tasks so you don’t need to spend hours installing or configuring anything.

    Discover more about Hostbits’ managed cloud server and enhance user experience with your web application!

  • How can Google Vault be utilized to enhance Workspace management?

    How can Google Vault be utilized to enhance Workspace management?

    Google Vault, a valuable governance tool, remains unfamiliar to the majority of Workspace users.

    If you struggle to locate and extract data, or retrieve files deleted by a user, Google Vault is the solution for you.

    Vault is more than just a backup service; it is a digital security solution that supports your organization’s data management.

    We will explain what Google Vault is, how it functions, and why it is beneficial for your business in this article.

    Should we?

    What does Vault Google refer to?

    Google Vault is a tool for retaining files and conducting searches within Google Workspace.

    This extension assists in overseeing your data governance by preserving, storing, searching, and exporting your information.

    You can easily access corporate Gmail messages from your employees, Drive files, and other information from Google Workspace applications through the vault.

    Google Vault can assist you in various ways.

    It is crucial to clearly specify who will be granted access to the Google Vault administrator role since company data can be exported easily.

    What are the primary roles of Google Vault?

    Google Vault offers a minimum of 5 primary functions.

    Maintenance duties

    You can decide the duration for which specific types of data can stay in your account.

    You can store data securely in your account and for your employees until the retention period ends, at which point the data can be deleted.

    Keeping something in place.

    You have the option to add a “legal hold” to certain data or files to stop them from being deleted, whether by yourself or by users in your Google Workspace account.

    While you are able to determine the number of custom rules you wish to establish, only one standard retention rule can be implemented for each of your Google services.

    The default rules do not apply to a particular account or timeframe.

    Study

    Vault allows you to search through the files and data of all Google Workspace accounts linked to it.

    This is used to locate a particular message, document, or chat required for a legal case or for resolving a company issue.

    Exporting

    After locating the desired data, you can quickly export it as a functional file and share it with specific recipients like your legal team.

    Audit trail

    Audit reports offer precise monitoring of all actions carried out by a user within your account.

    This could be beneficial if you require proof in a legal case or other legal matters.

    How does Google Vault function in real-world scenarios?

    Imagine a key team member has been disconnected from your organization, and you need to locate files on Google Drive that only they had access to.

    Even if a file has been deleted, you can still locate it using Google Vault’s data retention feature.

    The rules can be personalized and determined by you. For instance, if someone disclosed crucial information to your organization.

    Vault allows identification of the sender of an email with sensitive information without having to review each account individually.

    Google Vault is more than just a basic email backup tool, contrary to what you may think.

    Thus, the administrator can make the most of their coverage and resources by retaining, searching, and deleting data.

    Who is eligible to utilize Google Vault?

    To begin using Vault at your company, a compatible Google Workspace license is required.

    Google Vault is already part of Google Workspace Business Plus and Enterprise editions, which is positive news.

    You won’t have to buy extra licenses for your organization unless you choose to upgrade.

    How can I begin using Vault?

    Accessing Google Vault is easy. Simply visit https://vault.google. and sign in using your Google Workspace administrator account.

    Shortly after that, you can conduct research, implement retention filters, safeguard files, or locate crucial information for your company.

    Why should your company use Google Vault?

    Organizations that prioritize information security and seek tools to enhance data management can benefit greatly from Google Vault.

    Vault is a crucial digital security tool that offers functions beyond simply backing up corporate emails.

    Companies that handle confidential information and have a sizable workforce can depend on Vault for efficient data management.

    Rules can be established to retain erased files based on specific keywords and facilitate data extraction.

    Consider utilizing Google Vault to enhance your information management and security.

    Google Workspace is available with Hostbits!

    Hostbits can assist you in setting up Google Workspace and all productivity tools such as Google Drive, Slides, Docs, and Spreadsheets.

    We provide complete assistance for transitioning your office to the cloud, and when you buy licenses for Google Workspace Business Plus or Enterprise, you also get Google Vault included.

    We are an authorized Google dealer, providing trustworthy services.

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  • Google Keep is a no-cost application for making notes and lists.

    Google Keep is a no-cost application for making notes and lists.

    Google Keep is a basic and user-friendly tool that assists in making fast notes and lists essential for task organization and idea recording.

    This application is part of Google Workspace, a cloud platform offering productivity and collaboration tools, and is accessible on Android, IOS, and the Web.

    Google Keep is user-friendly and includes advanced functions for organizing and accessing important information easily.

    We have created a concise guide containing all the information you need to maximize your use of Google Keep. Take a look!

    What is the definition of Google Keep?

    Google Keep is an annotation application created to enhance productivity and organization.

    Being free gives it an edge over numerous other applications and annotation software available.

    It syncs automatically with Google Drive, allowing access from any device linked to your account.

    You no longer have to search through your various accounts or devices to locate the correct annotation.

    How is Google Keep distinct from other note-taking applications?

    Why opt for Google Keep over other annotation apps such as Evernote and Microsoft One Note?

    Google Keep is perfect for individuals seeking a user-friendly annotation application that enables easy note-taking and list-making without the need for multiple steps.

    It will operate swiftly, even on older hardware.

    We outline the key distinctions between the Google note app and its main rivals.

    Please review the following:

    Google Keep versus Evernote

    Evernote’s interface functions as a notebook, whereas Keep’s resembles a wall of notes that can be organized according to your preferences.

    The free Evernote version has more restrictions compared to Google Keep’s free version.

    Google Keep versus Microsoft OneNote

    The Keep app requires less storage space on a mobile device compared to the OneNote app, which is beneficial for users with limited free space.

    OneNote allows you to add files to your notes and lists despite this.

    Both Keep and OneNote offer a cost-free service, giving them a competitive edge over Evernote.

    Main characteristics of Google Keep.

    If you are unsure about using Google Keep as your primary app for taking notes and making lists, take a look at the key features of the tool:

    Cooperation

    Google Keep retains the collaborative features found in all Workspace apps.

    Click on a note or list and choose the “collaborators” icon to accomplish this.

    Enter the email address of the person you wish to share the information with.

    Voice recordings

    If you prefer not to manually input all notes, you have the option to generate notes and lists using voice commands.

    The function can be found on the mobile app and is easy to use – simply click on the microphone icon and begin speaking.

    Keep will change your audio into text and provide a visual representation of your recording.

    Filtering notes and lists

    Inserting numerous notes in Keep would pose a major challenge in locating a specific item without the search function.

    To sort through your notes and lists, simply place the cursor in the search bar located at the top of the page.

    Notes arranged by color

    In Keep, you can utilize different colors to distinguish the notes and lists you’ve made, facilitating a quick overview of the information.

    This function is especially handy when you want to distinguish between your personal notes and work-related notes, for instance.

    You can utilize 10 or more colors to categorize and distinguish the various types of inserted notes.

    Convert written notes into digital format

    If you have handwritten notes on Google Keep using the touch screen, the app can convert them into text.

    After making handwritten notes, tap on the three vertical dots located at the bottom of the screen.

    Select “Capture Image Text” from the pop-up menu. Google Keep will display the translated text of your handwritten note below the note.

    Organize previous notes

    In Google Keep, it is not always necessary to remove a note that is no longer needed.

    Instead, you have the option to utilize the file function for your completed items.

    Keep removes items from your active list and stores a copy in the archived section when you choose this option.

    Set up reminders

    You have the option to include reminders for individual notes, schedule them to recur, or trigger them at a specific location by selecting “Remember me” in the top right corner of a note.

    Each note will also be visible on your Google Calendar, enhancing compatibility across devices.

    Synchronizing with Google Drive

    Keep syncs with Google Drive if you use other Google Workspace apps.

    Google Keep saves your lists and notes on Drive for secure storage.

    Therefore, there is no requirement to manually save your notes and lists as the saving process happens automatically.

    Begin using Google Keep immediately!

    You can begin testing Google Keep at no cost to make personal or business notes and lists.

    The app is available at no cost, simply log in using your Gmail account to begin creating notes.

    Overall, Keep provides users with numerous customization choices without overwhelming them.

    Its main benefit lies in the overall simplicity of the application.

    It offers a simple and user-friendly interface, which can make note-taking less burdensome, especially for those seeking a simpler alternative.