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  • Google Workspace is the new name for G Suite – What differences are there?

    Google Workspace is the new name for G Suite – What differences are there?

    Google renamed the G Suite enterprise application platform to Google Workspace, and Hostbits gathered the key updates in an article.

    The tool now includes various Google features like Calendar, Hangouts Meet, Google Docs, Gmail, and Chat.

    We can emphasize the improvements to your design and new features that enhance user interaction in the work collaboration setting.

    For more information, explore the key features of Google Workspace.

    Google Applications Integration

    The most significant update from Google Workspace is the ability to form groups or rooms for projects, including G Suite users and external guests.

    Room participants can collaborate on and modify documents in docs, spreadsheets, and slides while engaging in chat or video calls, enhancing communication speed.

    Your company can effectively communicate by combining information with all individuals in the room, engaging in real-time collaboration, and sharing and editing collaborative documents with guests, like customers.

    With enhanced connectivity among Drive, Gmail, Docs, Presentations, Sheets, Messages, and cloud storage, Google Workspace offers benefits to remote workers.

    • Being able to access conferences, chats, and documents in one place saves time and helps with organization.
    • Mentions can be made using the @ symbol, similar to Instagram, to access more information about a user and possibly add them to contacts.

    Google Workspace allows you to connect via Meet using Gmail, Chat, Docs, Spreadsheets, and Google Slides, regardless of your location.

    Old customers who are users of the G Suite Business plan will not be affected by the recent removal of unlimited Drive storage.

    Google promises a more productive remote desktop with increased employee connectivity through various changes.

    Google Workspace facilitates increased productivity by connecting users to relevant content and people directly within Documents, Sheets, and Presentations.

    Paid subscriptions for Google Workspace services

    Google Workspace has introduced new subscription plans with different names and advantages to cater to a diverse audience, aiming to provide users with the most suitable option for their company.

    Google has created three new signatures to ensure access to all software, but they vary in terms of storage, secondary resources, and support assistance.

    The company maintained its traditional style while incorporating new ideas to maintain the familiar comfort for its users with their everyday tools.

    See the following plans:

    Business Starter Plan

    Investment: R$ 24.30 per user each month

    G Suite’s Basic plan has been substituted by Business Starter, which is ideal for small and medium-sized businesses due to its adequate resources for this scale of operations.

    It is possible to establish different types of communication with teams and choose employees for meetings, even in the absence of additional resources.

    Characteristics:

    • Offers 30 gigabytes of cloud storage for each user.
    • Customized email messages;
    • Access to every software.
    • Safety monitoring and assistance with regulations.

    Business Standard Plan and Business Plus Plan

    Investment amounts are R$ 48.60 and R$ 81.

    The Business Plan led to the creation of two plans: Business Standard and Business Plus, which vary not only in cost but also in the number of additional features provided by Google for each.

    Business Standard serves as a middle ground between Business Starter and Business Plus, offering the same features as the former along with some extra enhancements.

    Business Plus is a better option for medium and large companies with ample space and additional resources for management and oversight.

    Google Vault is part of the Plus plan for users, providing additional security, electronic discovery, and auditing for the client’s business data.

    Business Standard’s characteristics:

    • Offers 2 terabytes of cloud storage for each user.
    • Personalized emails;
    • Access to every software.
    • Video calls with the capacity for 150 participants and the option to record.
    • Safety monitoring and enhanced quality assistance.

    Business Plus characteristics:

    • Offers 5 terabytes of cloud storage per individual user.
    • Custom business emails, increased e-discovery, and retention.
    • Access to every software.
    • Video calls can include up to 250 participants, along with the ability to record the call and control participation.
    • Enhanced security and control assistance.
    • Google Vault.

    Business establishment

    Investment is currently being discussed.

    Finally, the most advanced plan proposed is the Enterprise, tailored for large commercial companies because the added resources are suitable only for businesses of such scale.

    This plan includes all the features of Business Plus and offers additional improvements to better meet the needs of your specific customer base.

    Characteristics:

    • Offers limitless cloud storage for each user.
    • Custom business emails, increased e-discovery, storage, and encryption.
    • Video calls can include up to 250 participants, along with features like recording, participation control, noise cancellation, and live streaming within the domain.
    • Email Photos;
    • Premium offers advanced security and support control.
    • Google Vault, the Data Loss Prevention (DLP) feature
    • Corporate endpoint management;
    • Data areas.

    gsuit’s visual identity is being altered.

    Google, as usual, implemented a new visual identity for the launch of Google Workspace on a large scale.

    The company stated that the icons for the G Suite version were individually designed, with a focus on effectively representing the function of each application.

    Google Workspace now embodies an identity centered on application connectivity and flexibility, transforming Gmail from a mere email platform into a collaborative space for connecting with others.

    This concept is found in the identity of all current applications.

    Google is expected to release more updates for Google Workspace in the near future, such as expanding the educational and non-profit organization packages.

    The company is concentrating on further integrating its applications to enhance communication with users, resulting in more seamless and enjoyable interactions.

    It is common to have many questions about using a comprehensive tool like the new Google Workspace, so it is crucial to seek professional assistance.

    Hostbits is an authorized reseller of Google Workspace.

    Hostbits is a certified reseller of Google Workspace dedicated to addressing any questions from partner companies.

    Driving involves not just selecting the most suitable plan for you, but also ensuring that users can depend on expert assistance without feeling stuck in any difficult situations.

    Contact Hostbits to inquire about your budget with no obligation. Join our team today!

  • Differences between paid and free Google Workspace accounts.

    Differences between paid and free Google Workspace accounts.

    Many individuals remain unaware of the key distinctions between paid and free Google Workspace accounts, despite the widespread use of these tools in our daily routines.

    The move to cloud-based office solutions and the search for productivity tools has risen alongside the growing popularity of remote and hybrid work models.

    Some companies are unaware of the benefits and cost effectiveness of utilizing paid Google Workspace accounts.

    Hostbits explains the benefits of having a paid Google Workspace account for your organization and why choosing to work with them is advantageous.

    What does a Google Workspace paid account entail?

    We are discussing the business plans provided by Google for companies when we mention “paid accounts from Google Workspace.”

    Usually, individuals choosing paid packages are seeking:

    • More room for storing files.
    • Please provide more context or a complete sentence for me to paraphrase.
    • Tools for increasing efficiency in creating documents and spreadsheets.
    • Presentations and additional functionalities for video calls.
    • Safety.

    Google Workspace currently provides 4 distinct plans tailored to meet the requirements of different organizations: Starter, Standard, Plus, and Enterprise.

    Who are the paid Google Workspace plans suitable for?

    Google Workspace paid subscriptions are appropriate for:

    • Small to medium-sized businesses, like accounting firms and advocacy offices, aim to utilize a suite of application tools that enable seamless team collaboration and file sharing.
    • Entrepreneurs and freelancers seeking a cost-effective option for email and productivity tools, aiming to effortlessly collaborate with clients and partners.
    • Schools and educational institutions can use a free version of Google Workspace for Education to facilitate collaboration between teachers and students.
    • Anyone who chooses to work in the cloud rather than utilizing desktop options and local storage

    What are the primary distinctions concerning free plans?

    You have likely already utilized the no-cost Google applications.

    You probably have already emailed using Gmail or shared a file on Drive with your colleagues.

    Google’s no-cost resources can benefit businesses up to a certain limit.

    A free Gmail account and a Gmail account in Google Workspace (formerly G Suite) have notable distinctions in terms of features, functionalities, and intended use.

    1. Free Gmail accounts provide approximately 15 GB of free storage that is shared among Gmail, Google Drive, and Google Photos. In contrast, Gmail accounts within Google Workspace offer much larger storage capacity, starting at 30 GB specifically for Gmail, in addition to shared space with Google Drive.
    2. Free Gmail accounts provide complimentary storage space, typically around 15 GB, that is divided among Gmail, Google Drive, and Google Photos.
    3. Gmail accounts within Google Workspace provide more storage compared to regular accounts, with at least 30 GB specifically designated for Gmail in addition to shared space with Google Drive.
    4. With a free Gmail account, you have an “@gmail” domain as the default for your email address. In Google Workspace, a Gmail account allows you to use a custom domain, enabling you to have a personalized email address with your own domain name.
    5. With a free Gmail account, you get an email address that ends with “@gmail.com” as the default.
    6. Having a Gmail account in Google Workspace allows you to create a personalized email address with your own domain name.
    7. Free Gmail accounts provide essential email functions like sending/receiving messages, organizing emails, and using Google apps. On the other hand, Gmail accounts in Google Workspace are tailored for business purposes, offering advanced collaboration tools such as file sharing, real-time document editing, video conferencing, and team management features.
    8. Free Gmail accounts provide essential email functions like sending and receiving messages, sorting emails into folders, and using Google apps like Google Docs and Google Sheets.
    9. Google Workspace is tailored for business purposes and provides enhanced collaboration tools such as file sharing, live document collaboration, video conferencing with Google Meet, and team management features.
    10. Free Gmail accounts have limited technical support available through online forums, while Google Workspace provides priority support for administrators, along with advanced user management and security features.
    11. Technical assistance for free Gmail accounts is restricted and typically offered through online forums and communities.
    12. Google Workspace provides specialized assistance to administrators of Gmail accounts, including around-the-clock support. Moreover, Google Workspace accounts feature advanced administrative functions such as centralized user management, security settings, and tailored policies.
    • Free Gmail accounts provide a complimentary storage limit, typically around 15 GB, which is divided among Gmail, Google Drive, and Google Photos.
    • Gmail accounts in Google Workspace provide a much larger storage capacity compared to regular Gmail accounts, with a minimum of 30 GB allocated just for emails, in addition to the storage space shared with Google Drive.
    • With a free Gmail account, you have a “@gmail” domain for your email address, such as “[email protected]”.
    • With a Gmail account in Google Workspace, you can have a personalized email address using your own domain name.
    • Free Gmail accounts provide essential email functions like sending and receiving messages, organizing emails, and using Google apps like Google Docs and Google Sheets.
    • Google Workspace is tailored for professional purposes and provides enhanced teamwork capabilities such as document collaboration, file sharing, video conferencing with Google Meet, and tools for team management.
    • Technical assistance for free Gmail accounts is restricted and is typically offered through online forums and communities.
    • Google Workspace provides specialized technical assistance for administrators of Gmail accounts, along with around-the-clock support. Moreover, Google Workspace accounts come with advanced features for managing users, security settings, and policies.

    A free Gmail account is ideal for personal use and offers basic email features, while a Gmail account in Google Workspace is designed for businesses and groups, offering advanced collaboration tools, increased storage, priority support, and the ability to use a custom domain for email addresses.

    Watch the video below to observe the key differences between the free and paid versions of Google Workspace.

    Google Workspace Free (As of January 2022)

    • Unable to handle accounts (manage, include, or remove users)
    • User groups cannot be created.
    • Gmail cannot be customized.
    • Only 15 gigabytes are accessible for storage purposes, which includes emails.
    • No extra security choices

    Google Workspace is the text.

    • Accessing the administrative panel
    • Ability to handle user groups
    • Gmail that can be personalized
    • 30 gigabytes of cloud storage provided for each user
    • Additional security options like two-factor authentication and Single Sign-On (SSO) are available.

    Which paid Google Workspace plan should I select?

    At Hostbits, we provide three primary options: Starter, Standard, and Plus.

    All users have personalized email accounts and access to key Google Workspace applications such as Documents, Sheets, and Presentations, along with Google Drive and Google Meet for high-quality video conferencing.

    Our service is tailored and we can be reached through various channels including email, phone, and WhatsApp.

    It’s beneficial to understand your company’s position and determine the most suitable plan before reaching out to us.

    Check out the examples provided for this purpose!

    Google Workspace Business Starter

    • Suitable for small businesses and novice teams.
    • Basic Google apps like Gmail, Calendar, Drive, Docs, Sheets, and Slides are provided.
    • Provides 30 gigabytes of storage for each user.
    • Enables the customization of email addresses using the company’s domain (e.g., [email protected]).

    Google Workspace Business Standard

    • Ideal for small to medium-sized businesses in need of extra support.
    • It contains all the features of Business Starter and includes additional features such as Google Meet video calls for up to 150 participants and the ability to record meetings.
    • Offers 2 terabytes of storage for individual users, with unlimited storage available for companies with five or more users.
    • It has advanced management capabilities like setting up and organizing policies.
    • Enables the customization of email addresses using the company’s domain (e.g. [email protected]).

    Google Workspace Business Plus

    • Ideal for businesses requiring advanced security and compliance features.
    • Incorporates all the basic Business Standard functions and introduces additional features like storing and saving meetings on Google Meet and enhanced control over mobile devices.
    • Offers 5 terabytes of storage for users, or unlimited storage for companies with five or more users.
    • Comes with extra security elements like data loss prevention (DLP) and advanced audit reports.

    Google Workspace Enterprise is a software package.

    • Designed for big corporations with intricate corporate requirements.
    • It encompasses all the features available in Business Plus and introduces additional functionalities like enhanced analytics, record investigation, and cloud and cloud storage device data loss prevention.
    • Provides limitless storage for each user.
    • Offers priority assistance around the clock every day, along with a designated account representative.

    Consider Hostbits if you are considering purchasing a paid Google Workspace plan.

    Google Workspace plans are designed for businesses with a minimum of 5 users and necessitate a company-owned domain.

    Get in touch with us now to begin utilizing the full benefits of Google Workspace for your business.