Cloudly Daily

Tag: features

  • What features to consider in a website hosting provider?

    What features to consider in a website hosting provider?

    When you create a website, you anticipate reliability, safety, and optimal performance across all functions. Yet, the effectiveness of your site – or those you oversee as a reseller – hinges on the hosting service provided for the selected websites.

    Having few features, limited availability, and inadequate support can impact user experience and potentially influence Google ranking.

    It is crucial to select trustworthy lodging with strong facilities and good assistance. Here are the key points we’ve compiled to aid in your decision-making process!

    Company with a strong standing

    Many companies claim to offer great service, but often fail to meet basic quality standards. Therefore, it is important to thoroughly research a company’s background, including how long it has been in operation and whether there are any complaints online, before making a decision to do business with them.

    It is advisable to consult the website developer for technical information such as server updates, performance details, and investments in digital security to protect against attacks.

    Storage capacity

    Even businesses offering unlimited plans have restrictions on CPU usage, server memory, and file size uploads.

    It is crucial to pay attention to these limits by carefully reading the terms of service delivery and evaluating your site’s requirements.

    High percentage of time online

    A server’s uptime indicates the duration websites are operational. Ideally, a server would have 100% uptime, but this is often unattainable due to necessary maintenance shutdowns.

    A 99% uptime is considered satisfactory. Consult individuals who have previously used the hosting service and consistently track this percentage after subscribing. Additionally, verify if this uptime is assured in the company’s contract to protect your interests more effectively.

    The table displays how the server’s availability percentage correlates with the typical downtime of the server.

    Availability (%)

    Weather out of the air per month

    Weather out of the air a week

    90%

    72 hours

    16.8h

    95%

    36.

    8.4h

    97%

    21.6h

    5.04h

    98%

    14.4h

    3.36

    99%

    7.

    1.68h

    99.5%

    3.6h

    50.4min

    99.9%

    43.2min

    10.1min

    99.95%

    21.56min

    5.04min

    99.99%

    4.32min

    1.01mind

    Percentage of time something is accessible

    Monthly weather forecast

    The weather forecast for the upcoming week.

    90 percent

    72 hours – three days

    16.8 hours

    95 percent

    I’m sorry, but it seems like you didn’t provide any text for paraphrasing. Could you please provide the text you would like me to paraphrase?

    8.4 hours

    97 percent

    21.6 hours

    5:04 in the morning

    98 percent

    14.4 hours

    3.36

    99 percent

    I’m sorry, but it seems like you forgot to include the text that you would like me to paraphrase. Could you please provide me with the text so that I can help you?

    1 hour and 68 minutes

    99.5 percent

    3.6 hours

    50.4 minutes

    99.9 percent

    43.2 minutes

    10.1 minutes

    99.95 percent

    21.56 minutes

    5 minutes and 4 seconds

    99.99 percent

    The duration is four minutes and thirty-two seconds.

    1.01mind

    Adapted from Wikipedia.

    Control panel that works well

    The hosting service should offer a contemporary and user-friendly control panel with ample resources, enabling users to independently manage their website, set up emails and databases, monitor storage usage, and access technical details.

    Therefore, you won’t have to get in touch with the company every time you require assistance, allowing you to save time by handling your account in different circumstances.

    Files that are saved as a precaution.

    Some companies may not provide backup as part of their hosting services, so it is crucial to verify this before making a decision. It is advisable to have a reliable backup service, ideally performed daily, to safeguard against potential server issues or website intrusions that could lead to data loss.

    It is recommended to choose a hosting service that offers daily backups performed within the server, in addition to regularly creating your own backups.

    Technical assistance is consistently accessible.

    It’s important to choose a hosting service that offers round-the-clock technical support through various channels such as phone, online chat, and email to address any potential site issues unpredictably.

    Call customer support at different times, send emails, and use online support before making a purchase. If the company fails to provide personalized, prompt, and high-quality service to a potential customer, consider how they would treat you as a current customer.

    Be sure to always carefully read the terms of service before agreeing, as this will help you understand the procedures upfront and prevent potential issues with the company. Additionally, take the time to assess your site requirements and choose a service that is tailored to your needs and offers the greatest benefits for your situation.

    When selecting a hosting service, do you consider any additional features? Take our hosting survey and receive a 50% discount on any hosting plan for the first 3 months.

  • Discover the top features of the Google Docs app.

    Discover the top features of the Google Docs app.

    Google Docs is a word processor similar to Microsoft Word templates, but it operates in the cloud without requiring any software installation on your computer.

    The demand for secure and efficient collaborative tools has grown with the rise of remote work.

    Since 2016, Google Docs has surpassed Word in popularity for collaborative work among users.

    Why and how should we utilize the top features of this app for writing and document creation?

    What exactly is Google Docs?

    Google Docs, also known as Documents, is included in Workspace, a complimentary productivity software suite provided by Google.

    You can use the app to compose and revise text, as well as generate various documents such as resumes, business proposals, and reports from available templates.

    Since it is stored in the cloud, you do not need to be concerned about manually saving your text.

    You are unlikely to lose work that you have spent hours on due to forgetting to save or experiencing power loss issues.

    Additionally, you have the option to collaborate on your project with other contributors and make real-time edits to the document with anyone who is online.

    Using Google Docs for free – instructions.

    To begin using Google Docs for free, you just need a Gmail account.

    Shortly after, you will be able to visit the https://docs.google URL, sign in with your account details.

    You can access Google Documents directly from your Gmail inbox.

    Click the icon located on the left side of your photo, in the upper right corner of the browser.

    You can also generate a document in Google Drive by selecting the “New” button followed by “Google Documents”.

    Easy, right?

    Can Google Docs be downloaded?

    Agreed!

    Docs offers a program known as Google Documents, enabling users to collaboratively access and modify online files in real-time.

    The app has a 4.8 rating and is accessible on Android and IOS, occupying minimal space on your device.

    With the mobile app installed, you can access and edit your documents online or offline from anywhere by opening the document links.

    Is Google Docs able to work with Microsoft Word?

    Affirmative!

    You can view Word documents in Google Docs and save them in .docx format, which is compatible with Microsoft software.

    Shortly after, it is already feasible to access the identical file in Word without any issues.

    Google Docs offers options to save the file in various formats such as .pdf, .odt, .txt, .html, and .epub.

    Click on “file” in the toolbar, then select “download” to save and convert the document into your preferred format.

    5 helpful features in Google Docs for businesses

    Now that you have a grasp of the fundamentals of Google Docs, let’s delve further and explore some beneficial tool functionalities.

    1. Make lists of tasks

    To begin making your own task lists, simply use square brackets [] and press the space bar.

    Shortly after, a completely interactive checkbox will be displayed.

    If you wish to view the menu, you can find checklists under Format > Markers and numbering > Checklist.

    2. Add unique symbols.

    Google Docs provides a convenient tool for inserting special characters, like unique letters or symbols, into your document.

    To open the Special characters dialog box in Google Docs, create a new document and select Insert from the top menu.

    Choose Special Characters from the dropdown menu.

    3. Include additional references

    Occasionally, you might require a font that is not included in the app’s initial selection.

    However, this is not an issue when utilizing Google Documents.

    If the long list of pre-installed fonts is not sufficient, you have the option to include additional ones.

    Click on the font name in the top toolbar and choose “More Sources” from the drop-down menu.

    4. Speaking into a device to input text.

    Google’s voice typing feature in Docs may not be well-known, but it is easy to use.

    You can input text in the document by dictating it, without needing to use the keyboard.

    To utilize voice typing, simply open a new Google Docs file and select Tools from the upper menu.

    Select Voice typing from the menu.

    To begin dictating, you can either click the microphone symbol on the displayed toolbar or use the shortcut Ctrl + Shift + S (Cmd + Shift + S on a Mac).

    Generate tables using pre-designed formats.

    Making a basic table on Google Docs is straightforward. Select the desired number of rows and columns, and you’re good to go.

    Google has included several beneficial templates for users to explore.

    • A plan for a product’s development.
    • A list of project resources.
    • A table used for managing revisions.
    • Initiate content control.

    To make your own, click on Insert, then Table, and finally Table Templates.

    Using Google Docs in the company is a beneficial choice.

    Using Google Docs as the primary tool for document creation and editing in your workplace comes with its benefits.

    In addition to the examples previously mentioned, we can also include:

    • Users have the ability to work on documents without an internet connection thanks to offline access.
    • The application can effortlessly connect with other Google tools like Google Drive, Google Sheets, and Google Slides.
    • You can keep a record of all modifications made in a document to show users the changes made and when they occurred.
    • Users have the ability to provide comments and suggestions on documents, enabling the team to easily exchange feedback and ideas.

    Begin utilizing Google Docs through Hostbits!

    We can assist you in utilizing all the features and benefits of Google Docs for your business.

    Hostbits is an authorized Workspace partner, allowing users to access the paid version of the tool through them and gain additional features such as increased Drive space.

    Additionally, using Google Workspace allows you to utilize various collaboration tools like Google Sheets, Slides, Docs, and Keep.

    Click on the banner below to discover more and begin working online and collaboratively this year!

  • 7 Important Google Docs Advanced Features to Familiarize Yourself With

    7 Important Google Docs Advanced Features to Familiarize Yourself With

    Are you aware of the variety of advanced Google Docs features that can enhance your usage of this tool?

    Many users still use Google Docs without fully utilizing its maximum potential.

    We have chosen 10 advanced features from Google Docs that you can begin using immediately as you work on your documents.

    Let’s go?

    Real-time collaborative editing

    Real-time collaborative editing on Google Docs enables several individuals to work on the same document at the same time.

    Each contributor can view the modifications in real-time, making collaboration easier and preventing common queries such as “Did you update that document?” and “Please send me the latest version?”

    To utilize this function, just share the document with the intended individuals, providing them with editing rights, allowing everyone to edit the content simultaneously.

    You can monitor the individuals making and viewing edits.

    You can also communicate and share comments directly within the document.

    This feature is perfect for group assignments, online meetings, and any scenario that necessitates immediate cooperation.

    2. Feedback and recommendations

    Google Docs features such as comments and suggestions can reduce the need for multiple emails requesting corrections and clarifications when reviewing a document.

    You can use these features to emphasize a section of the text that requires modification and provide comments within the document.

    You can also designate a user to be accountable for making the correction or evaluating your suggestion.

    This comment will only be considered complete once the user addresses the problem and selects “resolved”.

    To provide feedback on a Google Docs file, simply follow these instructions:

    • Choose the text or element on which you would like to leave a comment.
    • Right-click and choose “Comment” from the options provided.
    • Submit your comment in the provided text box.
    • Click the “Comment” button to include the comment in the document.

    Your comment will now appear in the chosen location of the document for other contributors to see and reply to.

    Additionally, you will be notified of any responses or engagements with your comments.

    Editing Mode – A feature that allows users to modify and make changes to a document.

    Google Docs’ editing mode enables collaboration by allowing multiple users to make changes and suggestions in a document.

    When the editing mode is on, all changes are highlighted for everyone to see.

    Additionally, you have the option to include comments for discussing the modifications.

    This is particularly beneficial when multiple individuals are working together on a document, as it assists in maintaining a log of the problems and streamlines the review process prior to completing the document.

    Discover how to utilize the edit mode next.

    1. Click on “Review Mode” at the top of the screen, represented by a pencil icon in the toolbar’s upper right corner.
    2. The document is now in edit mode, and any modifications will be highlighted and shown with indicators.
    3. Google Docs automatically records any modifications made to the text.
    4. You have the option to display or conceal comments and edits by selecting the appropriate icons in the toolbar.

    4. Smart Investigation

    Advanced search is included in the list of advanced features in Google Docs and enables users to find particular information within a document.

    To utilize the advanced search feature, adhere to these uncomplicated instructions:

    1. Click on “Edit” in the top menu and choose “Locate and Replace” or use the keyboard shortcut “Ctrl + H” (Windows) or “Command + H” (Mac).
    2. A dialog box will appear on the right side of the document.
    3. Type the word or phrase you want to find in the “Locate” text box.
    4. Click the settings icon (engineering) if needed to access advanced features like distinguishing between lowercase and uppercase letters or enabling exact matching.
    5. Click on “Next” to locate the initial instance of the word or phrase in the document.

    You can also utilize the “Next” and “Previous” buttons to move between the identified occurrences.

    Use the “Replace” option in the dialog box to substitute one word or phrase with another.

    After finishing the search, click on “Concluded” to exit the search dialog box.

    Advanced personalization options are available for customization.

    Advanced Customization in Google Docs involves the option to personalize the document’s appearance and style based on your preferences.

    This involves choices like text designs, enhanced formatting, and adding visual components.

    Text formatting options

    Google Docs provides several pre-defined text styles that you can use to emphasize titles, subtitles, paragraphs, and other elements, ensuring visual uniformity and document organization.

    Advanced Formatting techniques

    You can customize text formatting beyond the preset styles.

    This involves choices like modifying text color, adjusting font size, aligning, adjusting line spacing, and including markers and numbering.

    Adding visual elements

    Google Docs enables users to add visual elements like pictures, graphs, and tables to enhance the document’s visual appeal and informational value.

    You can adjust the size, position, and appearance of these elements to suit your requirements.

    Translation: 6. Translating

    Google Docs includes a highly effective built-in Translation feature that is not widely known.

    You can translate text directly within the document without having to use another translation application.

    Here is the method for using it:

    1. Choose the specific portion of text you wish to translate.
    2. Shortly after, click with the right mouse button and choose “Translate document” from the options provided.
    3. A translation of the chosen text will appear in a new side window.
    4. Select the language you wish to translate from the dropdown menu.
    5. The translated content will appear in the adjacent window.

    You have the option to copy the translated text and insert it back into the original document if you prefer.

    7. Include Additions

    Google Docs add-ons are extra tools that can be added to enhance the app’s capabilities.

    You can enhance your search capabilities, create diagrams, organize tasks, generate references, and more by adding add-ons.

    These extensions are created by external developers and can be downloaded for free from the Google Docs add-ons store.

    To set up, follow the instructions:

    1. Click on “Complements” in the top menu.
    2. Choose “Get add-ons” from the dropdown menu shortly after.
    3. The add-ons store will become accessible, allowing you to browse and discover various add-ons.
    4. Click on the chosen add-on to access additional details about it.
    5. Click on “Install” to add a helpful add-on to your Google Docs.
    6. Follow the provided instructions to finish the installation.
    7. The add-on will be installed in your Google Docs and can be accessed from the “Add-ons” menu for use.

    Experience the enhanced functionalities of Google Docs using Hostbits!

    Hostbits, a certified Google Workspace reseller, provides access to all the features and benefits of Google Docs for a comprehensive and effective user experience.

    Simplify your work schedule, work together instantly, and benefit from the security and dependability we provide.

    How about enhancing your team’s performance and achieving outstanding outcomes by using Google Docs and Hostbits?

  • Google Meet: 7 beneficial features for your virtual meetings

    Google Meet: 7 beneficial features for your virtual meetings

    Google Meet, although popular, has many untapped features that can enhance your video conferencing experience.

    Organizing meetings and ensuring all members participate effectively can be a challenging task for many entrepreneurs.

    Google Meet provides tools that make this process easier, giving attention to competitors.

    Next, we offer 7 Google Meet features that can enhance your virtual meetings, making them easier and more efficient.

    Check this out!

    How can one begin using Google Meet?

    Using Google Meet for the first time is straightforward! Follow this detailed guide to begin your virtual meetings.

    1. Use Google Meet

    • Open Google Meet on your browser.
    • Download the Google Meet app from the Play Store or App Store through the application.

    Log into your Google Account

    • If you’re not signed in, utilize your Google (Gmail) account for entry.

    Initiate a Fresh Meeting

    • Click on “New Meeting” or “Start a Meeting” using the browser.
    • Tap on “New Meeting” on the app and select whether to start a meeting immediately or schedule it for later.

    Share the link for the meeting.

    • After initiating the meeting, you will be given a link. Share this link with attendees through email, messaging, or other communication methods.

    Five fundamental configurations

    • Ensure that your microphone and camera are functioning properly, and make adjustments to audio and video settings if needed.
    • Add participants to the meeting by clicking on “Add People” or by sharing the meeting link with them directly.

    Initiate the gathering.

    • Click the “Start Now” button to begin the meeting. You have the option to either wait for participants to join or start right away.

    7. Discover Functions

    • Use the chat feature to communicate via messages throughout the meeting.
    • Click on “Show Now” on the shared screen to display your screen or a particular window.
    • To initiate recording, click on “More Options” followed by “Write” if needed.

    Conclude the meeting.

    • Click on “Exit” to end the call once the meeting has concluded.

    Now that you’ve learned how to begin using it, let’s delve into the features of this fantastic tool for your video conferences.

    7 Features of Google Meet for Your Virtual Meetings

    By utilizing these features on Google Meet, you can transform your virtual meetings into efficient, structured, and safe gatherings to keep your team on the same page.

    1. Basic Timetable

    Have you ever experienced frustration when attempting to schedule meetings with a team that has a busy schedule? Or have you spent time sending confirmation emails and meeting links needlessly?

    You can plan meetings on Google Calendar using Google Meet.

    Simply create a calendar event, invite attendees, and a Google Meet link will be automatically generated and added to the invitation.

    Therefore, you can avoid sending links separately and make sure all guests have the required information in their calendars.

    2. Displaying one’s screen to others

    Have you faced difficulty sharing vital information because your audience couldn’t view your documents or slides?

    Google Meet enables you to either share your whole screen or only a particular window.

    Ideal for presentations, showcasing software features, or reviewing documents.

    Participants can be visually guided through the information to ensure that everyone is following.

    Meetings can be recorded.

    Have you missed a key appointment or important discussion and need to access that information again?

    You can capture the complete meeting using the Google Meet recording feature.

    This is beneficial for reviewing important topics, preparing precise meeting notes, or sharing with absent colleagues.

    The recordings are saved in Google Drive, which facilitates their retrieval and sharing.

    4. Subtitles that are generated automatically.

    Participants who have hearing impairments or are not fluent in the meeting language may miss out on crucial information.

    Google Meet provides a solution by offering live automated captions that display the meeting audio as text on the screen.

    This way, you make sure that every participant can understand the conversation, no matter their hearing abilities or language proficiency.

    Salas Separated Division in Five

    Struggling to coordinate small group activities or discussions within bigger meetings?

    The Breakout Rooms function enables you to separate attendees into smaller groups to have more targeted conversations.

    You can make several rooms and allocate participants to each one.

    This feature enables teamwork by letting each group focus on individual tasks before regrouping to share outcomes during the main meeting.

    Access control refers to the regulation and management of permissions to access a system or resource.

    Are you worried about the safety and confidentiality of your meetings, particularly when sensitive information is being shared?

    As a host, you have the ability to manage meeting attendees, switch participants to prevent disruptive noise, and eliminate any users who are not supposed to be present.

    These measures also guarantee that your meetings are safe and well-ordered, safeguarding confidential data.

    Integration of Google Tools

    Do you require the ability to work together on live documents during the meeting without the hassle of switching between various apps?

    Google Meet effortlessly integrates with Google Docs, Sheets, and Slides.

    This allows you to access, modify, and work together on documents with everyone simultaneously.

    This removes the necessity of sending additional emails with revised documents and guarantees that everyone is in agreement.

    Does Google Meet offer a premium version?

    Google Meet in the corporate version provides several benefits that can change the way your company holds meetings and collaborates on the internet.

    Google Meet Enterprise is a strong and dependable option for businesses of any size, offering advanced capabilities like increased participant capacity, automatic meeting recordings, administrative privileges, and improved security measures.

    Google Meet Enterprise is incorporated into the complete suite of Google productivity apps.

    • Google Drive.
    • Google Docs.
    • Google Sheets and other applications.

    Your team can work together in real-time, securely share files, and easily organize and access important documents.

    Energize your virtual meetings with Hostbits!

    Accessing corporate Google Meet and all Google productivity apps is easy and straightforward with Hostbits.

    We provide full assistance to ensure your company maximizes the benefits of these powerful tools.

    Click on the banner below to discover additional information about our plans and how we can assist your company in enhancing its connectivity and collaboration efforts.

    Take advantage of enhancing your meetings and productivity with Hostbits and Google Meet Enterprise!