Cloudly Daily

Tag: gmail

  • Discover what Business Gmail is and how to enlist its services.

    Discover what Business Gmail is and how to enlist its services.

    After setting up a website, every business owner should have a company-branded email address, with Gmail for business being a popular choice.

    Having a professional email address can boost your confidence in interactions with other businesses and clients.

    Gmail is a service provided by Google that enables users to establish a personalized business email account, resembling Yahoo Mail or Outlook.

    The Google option provides numerous advantages for users, particularly in the context of businesses. As a result, many business owners have switched to or adopted Gmail as their primary email platform.

    It’s important for you, your company, and your team to have professional email addresses to convey a professional and trustworthy image.

    This article will discuss the business Gmail resources, how to acquire them, and their actual advantages.

    Take a look at it!

    What are the characteristics and functionality of business Gmail?

    Gmail is available for personal use, while businesses can opt for the exclusive business Gmail.

    It provides access to various other benefits for businesses, including the following key ones:

    • Enhanced data capacity.
    • Creating emails with the company domain is simple.
    • Integration with additional email platforms such as MS Outlook.
    • Support is available via phone and email around the clock, every day of the week.
    • Activity time accounts for 99.9% of the total time.
    • Safety is a top priority.
    • Team members’ email addresses.
    • Translate an email.

    Business Gmail is a paid service that can be customized to suit your company’s requirements.

    How to recruit business Gmail accounts

    Business Gmail is included in G Suite, a collection of tools and services designed for business use.

    By enrolling in a G Suite plan, you can utilize a range of business solutions including Google Meet, expanded storage on Google Drive, and various productivity tools like Documents, Sheets, and Presentations.

    The G Suite can be hired in three different packages: Basic, Business, and Enterprise. You have the option to rent it from Google or our website with full support available.

    The plans differ in terms of storage capacity for Drive. Basic includes 30 GB, while Business and Enterprise offer unlimited storage or 1TB if you have fewer than 5 accounts.

    Before you decide to use G Suite, make sure to compare the plans available in order to select the most suitable one for your business.

    Business Gmail Can Aid Business Owners in Practicing

    Business Gmail permits the use of all your tech tools for business activities, including accessing your corporate email through Gmail with all its features.

    Corporate Gmail is a top choice for enhancing productivity in business communication due to its strong support and features.

    By utilizing corporate Gmail in practical terms, you will enjoy numerous advantages, with the primary ones including:

    Inbox space expansion

    Enterprise Gmail operates independently of the storage space on your hard drive as it utilizes Google servers for storage. The Basic plan provides a starting storage capacity of 30GB.

    Can be utilized in Outlook

    Google’s business email can be set up to work on Windows programs and other operating systems if you prefer to continue using Outlook.

    Other email platforms frequently lack a broad range of features.

    You can easily set up your Gmail business email in Outlook, and the process is quick and straightforward.

    Excellent search system

    Google has a widely recognized search engine, so it’s not unexpected that its services and tools also feature a strong search functionality.

    By searching through corporate Gmail emails, you can easily locate the specific message you are looking for among the various emails in your inbox and labels.

    High level of security

    Data security is a crucial matter that requires significant focus, particularly in the context of businesses.

    The security of a company’s information is crucial because a breach can lead to permanent damage, posing a significant threat to operations.

    Google puts a lot of effort into enhancing the safety of its services and tools.

    Corporate Gmail utilizes advanced security algorithms to effectively prevent the infiltration of malware and viruses, safeguarding both users and their email recipients.

    Summary of Business Gmail Conclusion

    The corporate version of Gmail is an excellent tool for businesses, making team collaboration easier and creating additional business prospects.

    Is it not time to set up or switch to your company’s email now that you understand what business Gmail is, how to get it, and its advantages?

    If you have questions about how to subscribe to G Suite for your business, you can seek assistance from a specialized company that can provide guidance and address your queries.

    Learn more about business gmail by clicking here.

  • How to fix the issue of Gmail running out of storage space

    How to fix the issue of Gmail running out of storage space

    Nowadays, it can be common to encounter issues with Gmail due to the high volume of emails received, including advertisements, social media notifications, and large attachments.

    Having a business Gmail or personal one makes no difference.

    How many unread emails are currently in your inbox? Is it seventy? Or perhaps seven thousand?

    All these messages and attachments take up space, regardless of whether they are unread, read, or archived.

    If you use Gmail and do not regularly organize emails into folders or delete them, your account may run out of space quickly, reaching its storage limit for new messages within an hour.

    Gmail is a free email service provided by Google that gives users 15 GB of storage space.

    This encompasses all content in Gmail, Google Drive, and all original images stored in Google Photos.

    It is a vast space that can fill up rapidly if not properly managed.

    After exceeding the 15 GB limit, you will no longer be able to upload files to your Google Drive or send and receive emails, causing potential inconvenience.

    To prevent this scenario, refer to some tips we have compiled on how to prevent Gmail from becoming crowded!

    Tips for resolving Gmail issues without any gaps

    The concept of having limited space on Gmail may seem daunting, but you can prevent this by freeing up space or opting for a paid plan with larger or unlimited storage, especially beneficial for business emails.

    Learn more about: Corporate email policy.

    If you wish to prevent using up additional storage in Gmail, follow these tips.

    Delete emails that do not require a response.

    The easiest method to free up space in Gmail is by deleting a significant number of emails simultaneously.

    We are referring to emails found in the “Promotions” or “Social” tabs, not just any email.

    The messages that end up in these tabs typically do not require responses and tend to accumulate easily, especially if you frequently sign up for various social networks, stores, apps, etc.

    You can delete the emails immediately without needing to respond to them by going to the tab where the emails are located, such as Promotions or Social, and selecting all messages to delete.

    The issue with this approach is that there might be a message that you wish to retain.

    If you frequently shop online, it’s advisable to save your receipts. Luckily, there’s a method to sort through and keep only the necessary ones.

    2. Observe the email addresses

    You can see which emails send significant topics by noting the sender’s email address. For instance, PayPal typically sends your receipts or crucial details via “[email protected]”.

    Once you pinpoint the email addresses to keep, you can delete the rest. Simply paste the email into the search bar and decide whether to save or delete all corresponding emails, particularly those sent from a promotional address.

    Dispose of your garbage.

    After removing numerous unnecessary emails, you might observe that storage space remains unchanged. Despite discarding items into the trash, you still have to clear the trash folder.

    Emails left in the Gmail Trash will be automatically deleted after 30 days, so it is advisable to empty the trash promptly to free up storage and prevent accidental deletion of important emails.

    Go to the left sidebar in Gmail, click on “More” to see all your email folders. Find the “blind” option, go to the top of the list, and select “Empty Trash now”.

    Make sure you have not accidentally sent any important emails before emptying the trash.

    Utilize the Gmail to Gmail migration method.

    If you value all your Gmail messages and want to ensure none are lost, you can transfer them to a different account at no cost.

    To transfer emails from one Gmail account to another, use these instructions.

    1. Open a fresh Gmail account.
    2. Go to the settings of the previous Gmail account you wish to transfer emails from.
    3. Click on “Send and POP/IMAP” from the top menu, then enable POP for all emails and select “delete Gmail’s copy”.
    4. Open your new Gmail account and navigate to settings. Choose “Contacts and Import” from the top menu, then click on “Import email and contacts” from the options.
    5. A pop-up window will display on your screen. Input the email address from which you wish to import the email files, and then select Continue.
    6. Another window will appear asking for your permission. Click “Allow,” select the import options, and then click the “Start Import” button.
    7. Google will now move all emails to your new account.

    Back up using Google Takeout.

    To free up storage space in Gmail, you can also depend on Google Takeout.

    Google Takeout is a built-in backup tool that can store Gmail emails in a designated file format on the system drive.

    1. To accomplish this, sign in to Takeout.
    2. Click the “Uncheck All” option and choose only the Gmail Inbox.
    3. Select how often you want the backup to be done, along with other customization choices.
    4. Shortly after that, the backup procedure will commence.
    5. Finally, you can download the email files.

    Another method to address Gmail issue with insufficient storage.

    Even if you’ve done all that, you still don’t have sufficient space? As mentioned before, Gmail is not the only service that uses the storage provided by Google.

    Google Drive and Google Photos can become full rapidly with uploaded images and files, but there are ways to prevent this situation.

    Google – Images

    Make sure to set the upload quality to “High quality” rather than “Original” when using photos.

    High-quality indicates that the images will be compressed in Google’s high-resolution image format, whereas original means they will retain the quality in which they were captured, which is typically superior.

    You can store numerous images in Google Photos, but opting for the “Original” setting will use up your storage capacity.

    Google Drive is a file storage and synchronization service developed by Google.

    It is crucial to keep track of your storage on Google Drive. Click on “Used storage” on the right side to sort by file size.

    Google G Suite offers productivity services and can be bought in three plan choices, two of which include unlimited Google Drive storage for an additional fee.

    End of Gmail without any gaps?

    The Gmail issue without space cannot be completely prevented from occurring again because if messages keep arriving and are not deleted, the storage space will eventually be filled up once more.

    Thus, it is advisable to minimize experiencing this scenario. Make use of our suggestions to promptly begin sorting your inbox, removing unnecessary emails, and reviewing Google Photos and Google Drive.

    Whenever feasible, make sure to clear out the “Promotions” and “Social” sections, empty the trash bin, promptly respond to incoming emails, archive essential ones, and discard unnecessary correspondence.

    You can resolve the Gmail issue of insufficient space by opting for Google’s business email service with Workspace plans.

    Click on the banner underneath to find out more.

  • Tips for maximizing efficiency in your Gmail inbox

    Tips for maximizing efficiency in your Gmail inbox

    Organizing your company’s Gmail inbox can improve the flow of tasks.

    Effective management of incoming emails is closely linked to your productivity.

    Some Gmail features that are native are still not familiar to most individuals.

    We have compiled 7 tips to help you maximize your Gmail inbox. Take a look!

    1. Establish and oversee effective indicators.

    Gmail markers are handy tools that can help you keep your inbox organized, particularly when you need to locate a message promptly.

    You have the flexibility to design and personalize markers to suit your preferences, enabling you to effectively categorize and arrange incoming emails.

    You can organize emails in your inbox based on main topics and track their progress.

    • Employment;
    • Employees;
    • Crucial.
    • Studies conducted.
    • To accomplish.
    • Ongoing;
    • Finished.

    To begin using Gmail labels, follow these steps.

    1. Locate the “Bookmarks” section in the left sidebar of Gmail and click the arrow to expand it.
    2. Scroll down until you locate the “Create new” option and then click on it.
    3. Enter a title for the fresh indicator and select “Create” to complete the process.

    Utilize filters to manage your Gmail inbox effectively.

    Gmail filters are a feature that can help you improve how your inbox is organized.

    You can use this feature to automatically organize and filter your incoming emails.

    To set up filters in Gmail and automate email organization and screening, use these instructions:

    1. Click on the gear icon located in the top right corner and choose “Settings” from the dropdown menu.
    2. Go to the “Filters and Blocked Addresses” tab in Gmail settings and select “New filter” shortly after.
    3. Set the filter criteria, like the sender, recipient, keywords, or other email characteristics, to specify which emails to filter.
    4. Click on “Try Search” to view the emails that meet the specified criteria.
    5. Choose the desired action for filtered emails, like archiving, deleting, labeling, or moving to a folder.
    6. Click on “Create Filter” to complete the process of creating the filter and have it applied to both existing and future emails.

    3. Utilize prompt and intelligent responses.

    Have you ever considered the amount of time you dedicate to responding to those unread emails?

    Efficient and smart customer responses are crucial when managing a business email inbox.

    The answer to this question is to utilize Gmail’s prompt and smart replies.

    To activate and personalize this function and enhance your Gmail inbox, follow these suggestions:

    To turn on:

    1. Access Gmail settings by clicking on the gear icon located in the upper right corner and choosing “Settings” from the menu that appears.
    2. Go to the “General” section in the settings.
    3. Scroll to the Quick Answers section and ensure that the feature is turned on.

    To personalize the messages:

    1. At the same place in the settings, you will find the “Quick Answers” option. Select “Set up” to personalize them.
    2. Generate personalized brief responses for the common inquiries or demands you regularly encounter.
    3. Ensure your responses are precise, easy to understand, and appropriate for various situations.

    Shortly after completing these actions, you will observe that Gmail provides intelligent suggestions automatically, based on the content of the emails you receive.

    When composing a response, you will receive time-saving suggestions.

    Use these clever recommendations to improve your response by choosing the most suitable ones and integrating them effectively.

    Organize your Gmail inbox using tabs.

    Gmail categorization tabs are tools that assist in the automatic organization of emails into various tabs within your inbox.

    To activate this feature and arrange your Gmail inbox, follow these steps:

    • Go to the “Inbox” tab in the Gmail settings.
    • Scroll down the page until you locate the “Inbox Categories” section shortly after.
    • In the “Inbox Categories” section, you will find various tab choices like “Primary”, “Social”, “Promotions”, “Updates”, and “Forums”.
    • Select the tabs you wish to activate to arrange your inbox. You can also deselect the tabs you prefer not to utilize.
    • Click the “Save changes” button at the end to save the tab settings.

    Your emails will now be sorted and shown in the appropriate tabs automatically.

    Utilize the Search Advanced feature within your Gmail Inbox.

    Advanced Gmail search is an additional function that can simplify your life by helping you locate past emails more easily.

    To do this, you must understand how to utilize search operators to locate particular emails.

    Below are some guidelines for utilizing these search operators.

    Operator “originating from”:

    To search for emails sent by a specific sender, use the “from:” operator followed by the email address.

    In the search field, simply enter “from:[email protected]” to see all emails sent by that sender.

    Operator “to” is in use.

    You can search by emails sent to a particular recipient using “to:” followed by the email address.

    All emails sent to “to:[email protected]” will be shown as an example.

    Operator “subject” is being referred to.

    You can search for emails on specific subjects by using the “subject:” operator followed by a keyword, like “subject:meeting”.

    Operator “has:attachment” means the operator that includes attachments.

    Search for emails with attachments using “has:attachment”.

    Filter by operator “is:unread”.

    This operator is used to find emails that have not been read. To use it, type “is:unread.”

    Operator “before” and “after” refer to the position of an element in relation to another element.

    To find emails sent before or after a certain date, use “before:” or “after:” followed by the date in the search bar.

    You can use different search operators together to enhance your search results.

    Explore Gmail’s advanced search operators in order to locate and refine emails with greater precision.

    Regularly tidy up your email inbox.

    Not everyone realizes the significance of maintaining a tidy and well-organized inbox.

    Other individuals may only consider emptying their inbox when it becomes urgent, resulting in the need to manage a large volume of emails all at once.

    To avoid these issues, mark an email as “Read” by selecting the check box on the left of the email when you no longer need it.

    You can also opt to archive or delete the email. The “File” button, depicted by a file icon, transfers inbox messages to the “All emails” folder.

    The “Delete” button, which is symbolized by a trash icon, relocates the email to the “Lixeira” folder.

    Manage notifications and set up alerts.

    Gmail provides various notification settings to prevent distractions and maintain your concentration.

    Customize these settings in Gmail according to your preferences.

    • Displays pop-up notifications on the computer screen upon receiving a new email in the work area.
    • Sound Notifications: Produce a sound upon the arrival of a new email.
    • Send a distinct email to notify about newly received emails.
    • Sends alerts to the Gmail app on your smartphone.
    • Turn off all notifications: Permits you to deactivate all Gmail notifications.

    Enjoyed our suggestions for improving your Gmail inbox? Explore advanced corporate email management with Hostbits! Click the banner to find out more.

  • Professional Gmail offers seven benefits that set it apart from its competitors.

    Experiencing a lack of email communication can be frustrating. This is where professional Gmail, a popular option for businesses, is helpful.

    Gmail, Google’s email service, is a well-known and respected product in the market.

    Its platform provides strong, user-friendly, and very secure business solutions.

    Consider the 7 reasons why professional Gmail is exceptional when selecting an email provider or contemplating a server migration.

    Keep reading to discover more!

    What is Professional Gmail?

    The professional or corporate Gmail is a version of Gmail designed for business purposes.

    It offers custom support, additional storage, improved security, and compatibility with other Google Workspace tools.

    Gmail professional is well-suited for businesses of any scale.

    With Gmail for businesses, you can effectively and securely handle your employees’ email communication.

    Is corporate Gmail truly beneficial? Explore 7 advantages!

    Advanced combinations

    Corporate Gmail is connected with Google Workspace.

    You can easily connect with colleagues using Google Meet or Google Chat.

    You can send meeting invitations through the Agenda feature, include tasks in your to-do list, and perform other actions within your inbox.

    Google Workspace add-ons give you the ability to access third-party apps directly within the Gmail side panel.

    Smart recommendations function

    With features like Smart Answer, Smart Writing, grammar suggestions, and alerts, you can enhance your productivity and effectively complete basic tasks in less time.

    Imagine getting pre-written email responses automatically, simplifying communication and reducing the time spent on composing messages.

    With professional Gmail, productivity is readily accessible.

    Intuitive and well-structured user interface

    Corporate Gmail keeps the familiar user-friendly interface of the regular version, allowing for easy email navigation and organization.

    It includes characteristics like tags, sorting options, and distinct email folders for personal and work purposes.

    You will always stay organized by not getting lost searching for an address or confusing important matters with personal messages.

    Imagine being able to label important customer emails for easy access and visibility.

    High-grade security

    In professional Gmail, security is a key focus, with Google employing sophisticated machine learning models for this purpose.

    Professional Gmail can prevent more than 99.9% of spam, phishing, and malware threats directed at users.

    This implies that your sensitive data and corporate information are safeguarded from online dangers.

    Gmail provides instant security checks to identify potentially harmful emails or unusual behaviors, safeguarding the security of your information.

    Five. Ability to work with other tools

    Professional Gmail works well with different desktop email clients like Microsoft Outlook and Apple Mail.

    Outlook users can effortlessly synchronize emails, events, and contacts with Google Workspace, streamlining integration and enhancing operational effectiveness.

    You can access your Gmail emails directly from Microsoft Outlook while keeping your communication centralized.

    6. Unrestricted movement

    Migrating Outlook accounts and legacy services is easy and convenient with professional Gmail.

    You can effortlessly move your current data, such as emails, contacts, and calendars, to your business Gmail account.

    This also guarantees that your efficiency will not be affected during the migration process, ensuring a seamless transition with no loss of crucial data.

    Activity Time Assurance

    Corporate Gmail ensures a 99.9% guaranteed uptime without scheduled interruptions.

    Your company will have uninterrupted access to Gmail services around the clock, every day of the week.

    Google’s worldwide, robust, and secure infrastructure guarantees automated backups, spam prevention, and top-notch security measures.

    How to engage the services of a professional Gmail account?

    Hiring a professional Gmail account is easy!

    Just visit the Google Workspace website, select the most suitable plan for your company, and then follow the provided instructions to create your account.

    Hostbits, our certified Google Workspace partner, can handle all the technical aspects for you if assistance is required.

    Click the banner underneath to discover how we can simplify this process for you!