Cloudly Daily

Tag: workspace:

  • Microsoft 365 versus Google Workspace (G Suite): which is superior?

    What is the optimal choice for organizing your cloud-based office and collaborating online: Microsoft 365 or Google Workspace?

    Many companies, particularly those new to the industry, struggle to answer this question.

    In this post, we will compare the two sets of products.

    See how Microsoft 365 and Google Workspace differ in aspects like cost, features, ease of use, and more by reading further!

    What are the functions of Microsoft 360 and Google Workspace tools?

    Let’s begin by comprehending the capabilities of each tool for your company.

    Microsoft 365 and Google Workspace are collections of productivity tools that allow you to complete typical business tasks in the cloud through a web browser or mobile device.

    These comprise:

    • Email correspondence.
    • Organize schedules.
    • Create files, spreadsheets, and slideshows.
    • Host a video call.
    • Organize documents.

    Microsoft 365 provides a wide variety of desktop applications that can be installed on your computer, in addition to online services.

    Google Workspace enables you to access your offline resources, meaning you can work on documents without an internet connection.

    Microsoft 365 was formerly known as Office 365, and Google Workspace was previously called G Suite.

    Pros and cons of Microsoft 365 and Google Workspace are compared.

    Google Workspace is typically the top pick for startups and small to medium enterprises that heavily depend on online operations and have adopted remote or hybrid work setups.

    Users emphasize the quickness and flexibility of Workspace tools as a significant distinguishing factor.

    Microsoft 365 is suitable for former users of Bill Gates’ software and individuals seeking advanced and comprehensive tools.

    We have examined the advantages and disadvantages of each tool for you.

    Take a look!

    Plans and pricing information

    To see the contrast between Google and Microsoft, one only needs to examine the range of available subscription plans.

    Google remains true to its basic beginnings, with four primary strategies.

    • Starter plan costs R$ 28 per user monthly.
    • Standard plan costs R$ 70 per user each month.
    • Plus costs R$ 105 per user monthly.
    • Company.

    Microsoft 365 comes in different choices, unlike its competitors.

    For home use:

    • Family plan allows sharing between 2 to 6 users for R$ 45.
    • Personal – intended for personal use (R$ 36).

    For businesses:

    • Basic plan costs $27.43 per user per month.
    • Business Standard costs R$ 80.00 per user monthly.
    • Business Premium costs R$ 140.80 per user per month.
    • Apps cost R$ 52.80 per user per month.

    Both values are determined by the yearly agreement.

    Application

    Microsoft 365 and Google Workspace provide a range of online applications with corresponding counterparts in each product suite.

    • Google Docs is a word processing tool.
    • Google sheets is the equivalent of Excel.
    • PowerPoint is equivalent to Google Presentations in Google Suite.
    • Outlook Online is equivalent to Gmail for email services.
    • One Note Online is equivalent to Google Keep (Notes).
    • Microsoft Teams is equivalent to Google Meet when it comes to video conferencing.
    • One drive is equivalent to Google Drive in terms of storage.

    Google’s primary productivity applications are intended for use solely on the web or on one of your mobile applications.

    The most favored Microsoft 365 packages feature the most recent editions of Office desktop programs like Outlook, Word, Excel, PowerPoint, and OneNote.

    You can use Windows PCs, Macs, and web versions to access it.

    Complexity refers to the state of being intricate or complicated.

    Microsoft applications are generally more intricate compared to Workspace applications like Google Sheets.

    They have greater capabilities, like Excel, but they are more challenging to use in person.

    Cloud storage space

    Each user of OneDrive for Business is provided with 1 TB of personal cloud storage, but this restriction is lifted for corporate accounts that have a minimum of five users.

    The organization receives 1 TB of SharePoint storage for all account types, with an additional 10 GB allocated per user.

    Google Drive storage is shared among Gmail and Google Docs.

    In standard accounts, the amount is 30 gigabytes.

    Business Standard accounts have a storage limit of 2 TB, while Business Plus accounts have a limit of 5 TB. The total storage available for a company is determined by the sum of the storage limits of the individual users. For instance, if a company has 5 Business Standard accounts, the total storage limit would be 10 TB (5 accounts x 2 TB each).

    I’m sorry, but I can’t see the text you are referring to. Could you please provide the text you would like me to paraphrase?

    O365 is a more extensive and intricate platform compared to Google Workspace.

    Some of your tools do not integrate as effectively as Google apps, and the collaboration features are not user-friendly.

    Users will need to dedicate additional time to understand the workings of all components within O365.

    Application integration refers to the process of combining different software applications to work together seamlessly.

    Google Workspace is primarily intended for simple and standalone use, with minimal integration with external apps.

    It is possible to open files in formats such as .doc and .ppt in Google Workspace tools without the requirement for installation.

    Microsoft 365 works with different third-party business apps.

    Microsoft frequently buys companies and incorporates their rebranded applications into its services, such as Wunderlist.

    Conclusion: Originates from Google Workspace!

    Have you made a decision between Microsoft 365 and Google Workspace?

    Microsoft and Google are engaged in a genuine competition in the field of cloud-based software and productivity services.

    Google Workspace is known for its user-friendly collaboration and integration features, whereas O365 is a more extensive and intricate platform.

    Google Workspace, with more than 2 billion users globally, offers a straightforward cloud-based solution for businesses.

    HostBits is an authorized Google partner, ensuring a strong partnership and specialized training in Google Workspace to offer top-notch support. Opting for HostBits as your Google Workspace provider guarantees expertise and dedication for your business’s success.

    Get in touch with us today to begin enjoying all the advantages of Google Workspace for your business.

  • Google Workspace is the new name for G Suite – What differences are there?

    Google Workspace is the new name for G Suite – What differences are there?

    Google renamed the G Suite enterprise application platform to Google Workspace, and Hostbits gathered the key updates in an article.

    The tool now includes various Google features like Calendar, Hangouts Meet, Google Docs, Gmail, and Chat.

    We can emphasize the improvements to your design and new features that enhance user interaction in the work collaboration setting.

    For more information, explore the key features of Google Workspace.

    Google Applications Integration

    The most significant update from Google Workspace is the ability to form groups or rooms for projects, including G Suite users and external guests.

    Room participants can collaborate on and modify documents in docs, spreadsheets, and slides while engaging in chat or video calls, enhancing communication speed.

    Your company can effectively communicate by combining information with all individuals in the room, engaging in real-time collaboration, and sharing and editing collaborative documents with guests, like customers.

    With enhanced connectivity among Drive, Gmail, Docs, Presentations, Sheets, Messages, and cloud storage, Google Workspace offers benefits to remote workers.

    • Being able to access conferences, chats, and documents in one place saves time and helps with organization.
    • Mentions can be made using the @ symbol, similar to Instagram, to access more information about a user and possibly add them to contacts.

    Google Workspace allows you to connect via Meet using Gmail, Chat, Docs, Spreadsheets, and Google Slides, regardless of your location.

    Old customers who are users of the G Suite Business plan will not be affected by the recent removal of unlimited Drive storage.

    Google promises a more productive remote desktop with increased employee connectivity through various changes.

    Google Workspace facilitates increased productivity by connecting users to relevant content and people directly within Documents, Sheets, and Presentations.

    Paid subscriptions for Google Workspace services

    Google Workspace has introduced new subscription plans with different names and advantages to cater to a diverse audience, aiming to provide users with the most suitable option for their company.

    Google has created three new signatures to ensure access to all software, but they vary in terms of storage, secondary resources, and support assistance.

    The company maintained its traditional style while incorporating new ideas to maintain the familiar comfort for its users with their everyday tools.

    See the following plans:

    Business Starter Plan

    Investment: R$ 24.30 per user each month

    G Suite’s Basic plan has been substituted by Business Starter, which is ideal for small and medium-sized businesses due to its adequate resources for this scale of operations.

    It is possible to establish different types of communication with teams and choose employees for meetings, even in the absence of additional resources.

    Characteristics:

    • Offers 30 gigabytes of cloud storage for each user.
    • Customized email messages;
    • Access to every software.
    • Safety monitoring and assistance with regulations.

    Business Standard Plan and Business Plus Plan

    Investment amounts are R$ 48.60 and R$ 81.

    The Business Plan led to the creation of two plans: Business Standard and Business Plus, which vary not only in cost but also in the number of additional features provided by Google for each.

    Business Standard serves as a middle ground between Business Starter and Business Plus, offering the same features as the former along with some extra enhancements.

    Business Plus is a better option for medium and large companies with ample space and additional resources for management and oversight.

    Google Vault is part of the Plus plan for users, providing additional security, electronic discovery, and auditing for the client’s business data.

    Business Standard’s characteristics:

    • Offers 2 terabytes of cloud storage for each user.
    • Personalized emails;
    • Access to every software.
    • Video calls with the capacity for 150 participants and the option to record.
    • Safety monitoring and enhanced quality assistance.

    Business Plus characteristics:

    • Offers 5 terabytes of cloud storage per individual user.
    • Custom business emails, increased e-discovery, and retention.
    • Access to every software.
    • Video calls can include up to 250 participants, along with the ability to record the call and control participation.
    • Enhanced security and control assistance.
    • Google Vault.

    Business establishment

    Investment is currently being discussed.

    Finally, the most advanced plan proposed is the Enterprise, tailored for large commercial companies because the added resources are suitable only for businesses of such scale.

    This plan includes all the features of Business Plus and offers additional improvements to better meet the needs of your specific customer base.

    Characteristics:

    • Offers limitless cloud storage for each user.
    • Custom business emails, increased e-discovery, storage, and encryption.
    • Video calls can include up to 250 participants, along with features like recording, participation control, noise cancellation, and live streaming within the domain.
    • Email Photos;
    • Premium offers advanced security and support control.
    • Google Vault, the Data Loss Prevention (DLP) feature
    • Corporate endpoint management;
    • Data areas.

    gsuit’s visual identity is being altered.

    Google, as usual, implemented a new visual identity for the launch of Google Workspace on a large scale.

    The company stated that the icons for the G Suite version were individually designed, with a focus on effectively representing the function of each application.

    Google Workspace now embodies an identity centered on application connectivity and flexibility, transforming Gmail from a mere email platform into a collaborative space for connecting with others.

    This concept is found in the identity of all current applications.

    Google is expected to release more updates for Google Workspace in the near future, such as expanding the educational and non-profit organization packages.

    The company is concentrating on further integrating its applications to enhance communication with users, resulting in more seamless and enjoyable interactions.

    It is common to have many questions about using a comprehensive tool like the new Google Workspace, so it is crucial to seek professional assistance.

    Hostbits is an authorized reseller of Google Workspace.

    Hostbits is a certified reseller of Google Workspace dedicated to addressing any questions from partner companies.

    Driving involves not just selecting the most suitable plan for you, but also ensuring that users can depend on expert assistance without feeling stuck in any difficult situations.

    Contact Hostbits to inquire about your budget with no obligation. Join our team today!

  • Is it a good idea for law firms to invest in Google Workspace?

    Is it a good idea for law firms to invest in Google Workspace?

    Several law firms in the legal industry have already adopted Google Workspace.

    Lawyers can utilize Google Workspace to review petitions, documents, and details regarding upcoming court dates.

    Your team of lawyers experiences increased productivity, organization, and security through collaborative efforts, with customized access settings.

    This article provides law firms with Google Workspace resources.

    Establish your cloud office today and continue the legacy!

    What is G Suite or Google Workspace?

    Google Workspace, previously known as G Suite, consists of collaborative tools and applications designed for business environments.

    Essential for law firms and other businesses looking to securely organize their cloud-based workspace, the Google Workspace package offers:

    • Send professional emails using Gmail with your own domain (name@domain.com).
    • Google Calendar.
    • Google Hangouts.
    • Google Meet.
    • Google Drive is mentioned.
    • Google documents.
    • Presentations.
    • Spreaders.

    Google Workspace provides pricing starting at $24.30 per month.

    What benefits does Google Workspace offer for attorneys?

    There might be some opposition from a group of lawyers to embracing new technologies.

    This occurs even when a new feature will make everyone’s life easier.

    Google Workspace stands out because its features can be easily understood and adopted by your team, including those who may not be familiar with new technologies.

    Google Workspace provides a collaborative collection of different tools and workflows as an alternative to the usual email/office package used by many law firms.

    When you add younger lawyers to your team, there is a high probability that they are already familiar with this set of tools.

    Google’s tools are user-friendly and are already integrated into the daily practices of numerous legal professionals.

    Ask your team members who are unfamiliar with or have never used Gmail, for instance.

    Lawyers cannot live without essential Google Workspace resources.

    Ensure that your lawyers appreciate using Google Workspace resources for law firms after the initial implementation and learning phase.

    Your team will have access to various benefits and resources, which will be discussed in detail. Some of these include:

    • A work-related email using Gmail with a custom domain, such as [email protected]
    • All office document requirements are catered for, including tools for editing and organizing Documents, Sheets, Presentations, Forms, as well as access to Google Drive for file storage.
    • Ability to work together with other attorneys to create and evaluate processes through written communication.
    • HD audio and video conferencing features are available with Google Meet and additional options.
    • Access your files offline by enabling offline access on Google Drive.

    Practical benefits of Google Workspace for legal practices.

    Now that you have a good understanding of the fundamentals of resources, we will delve into how Workspace tools can simplify your law office’s daily operations.

    Look at this!

    Collaboratively and securely edit documents.

    Legal documents must be composed and carefully examined.

    Google Documents in Google Workspace makes it easier for office lawyers to collaborate.

    The tool enables your legal team to work together on documents in real time, communicate via chat, and get immediate feedback.

    Through Google Workspace for legal practices, it remains achievable:

    • Access the most recent document version while presenting.
    • Edit a petition on your smartphone and have it automatically updated for your colleagues to view the most recent version.
    • Mark sections and add notes to a significant file.

    “But you may be asking yourself: ‘Is that secure?’”

    Only individuals who have been added are permitted to access shared documents. You have the authority to determine which individuals can view client files or confidential information.

    You can specify the level of access for each attorney, such as assigning read-only access or allowing editing and sharing.

    Create customizable versions of legal documents using your company’s standard.

    Aids, correspondence, academic papers, requests.

    There are various kinds of legal documents. With Google Workspace, you can have several templates prepared for use as required.

    Therefore, your team can save time by importing and editing templates in your company’s standard format instead of creating texts from scratch.

    Your law firm can achieve increased productivity and consistency by using Google Workspace. Easy, right?

    Monitor team assignments and timelines

    Many law firms continue to use a manual system for scheduling tasks, leading to challenges in monitoring their lawyers’ activities and availability.

    • Are you finding it challenging to organize your lawyers’ appointments?
    • What is each person’s agenda for the day at your office?
    • Do they each have their own programming?
    • Can you conveniently see your team’s schedule?

    Issues like the ones mentioned above can be easily addressed through the Google Calendar tool provided in the Workspace package.

    For instance, it is feasible to establish a team timetable and monitor both meeting dates and legal due dates.

    Hire Google Workspace for legal practices today!

    Lawyers can access files remotely and use video conferencing with screen sharing capabilities without any technical issues.

    Can you envision your law firm operating in that manner?

    Hostbits serves various law firms, and regardless of the size of your team, we believe that Google Workspace will enhance productivity and streamline internal processes.

    Encourage us to proceed by clicking on the banner below, answering your inquiries, and selecting the best office plan.

  • Google Workspace Plans: Determining the most suitable option for your business.

    Google Workspace Plans: Determining the most suitable option for your business.

    Google Workspace Plans are a rebranding of the application set formerly known as G Suite, as previously discussed on Hostbits’ blog.

    Google aims for a unified workspace with this change.

    The features offered, including cloud storage and pricing, differ among Google Workspace plans.

    Therefore, it is important to select based on your company’s requirements.

    In this article, we will present all Google Workspace plans to assist you in making this crucial decision for your organization. Ready?

    Factors to take into account prior to selecting a Google Workspace package.

    Consider the issues that a tool will address before incorporating it into your organization.

    Google Workspace is vital for businesses looking to establish a cloud-based office, streamline operations, boost productivity, and support remote work.

    Before selecting the optimal plan, it’s essential to assess your actual requirements and take into account the effort involved in transitioning accounts to the new system.

    Explore further to find more in-depth details about each Google Workspace option and determine the best fit for your company.

    How are Google Workspace Plans categorized?

    Google Workspace currently offers enterprise plans categorized into four groups (Starter, Standard, Plus, and Enterprise). To determine the most suitable option for your business, familiarize yourself with the specifics outlined below.

    Google Workspace Business Starter

    The cost is R$ 28 per user each month for investment.

    Business Starter is a package designed for a maximum of 300 users, offering 30 GB of cloud storage per user, which is less than what other plans provide.

    This plan provides a range of smart collaborative tools such as Gmail, Documents, and shared calendars.

    Google Meet enables you to conduct video conferences with a large group of people, like classes or online lectures, as it allows you to connect with up to 100 users simultaneously, regardless of their location.

    Google Workspace Business Standard is the original text.

    Investment: R$ 70 per user each month*

    This plan includes a maximum of 300 accounts, each with 2 TB of storage.

    Business Standard (formerly G Suite Business) is suggested for medium to large businesses and teams requiring additional storage capacity.

    Through this plan, it is feasible to save documents, engage in advanced video calls, and store and distribute files on a communal drive.

    Explore extra functionalities available for Standard Business users.

    • Enhanced video conferencing allows you to utilize Google Meet for meetings with up to 150 participants, along with features like meeting recordings, selecting participants individually, and group session areas.
    • Google chat messages have been improved to enable chatting beyond your organization, control default chat history settings, and automatically accept invitations.
    • Advanced document management feature enables you to submit documents on Google Drive using a structured approval procedure.

    Google Workspace Business Plus

    The cost is R$ 105 per user every month.

    Users who opt for Business Plus can access the advantages of Business Standard along with increased security and compliance, greater storage for collaboration, and tools for business-oriented meetings.

    Additional features for Business Plus users are outlined below.

    • Business-level meetings enable you to conduct meetings for a maximum of 250 participants and broadcast live sessions for up to 10,000 participants.
    • Google Vault enables you to preserve, search, and export your company’s information from Google apps.

    Both figures are determined by the yearly agreement.

    How about the Workspace Enterprise plan?

    All previous plans show investment values for contractors, but the prices of Enterprise plans are not revealed. Do you comprehend?

    Google’s user prices for business plans can vary based on the customization options available.

    Choosing the Enterprise plan provides access to all Standard Plus features and unlimited cloud storage, along with other additional features.

    • S/MIME encryption utilized for commercial email communication
    • Video calls with noise cancellation and live streaming capabilities within the realm.
    • Advanced security measures, management, and compliance controls such as Vault, DLP, data regions, and enterprise endpoint management.
    • Additional assistance with payment required for Premium Support.

    Enterprise plans do not have a limit on the number of users they can accommodate.

    Establishing Google Workspace for your company.

    You have already selected your Google Workspace plan.

    What should be done at this point?

    How can the tool be set up to provide access for all employees?

    The workspace offers a straightforward manual with thorough instructions for the initial setup.

    Set the size of your company (number of users who will use Workspace) and then follow the instructions.

    • Log in to the Admin Console by visiting the following link: https://admin.google.com/
    • Migrate a limited number of users and test Gmail and other services.
    • Assist users in transitioning using personalized communication templates found in Google Workspace
    • Manually input all accounts or upload a worksheet to include them.
    • Set up your business email on Google servers.

    Remember to schedule a training session for your staff and personalize Google Workspace with your company’s branding and identity.

    I want to purchase Google Workspace, what should I do next?

    If you’re reading this, you’re probably considering using Google Workspace and are familiar with its features.

    What are you waiting for to continue?

    HostBits is an official partner of Google, which allows for a close collaboration and specialized training to offer quality support and expertise in Google Workspace.

    Contact us today to begin leveraging all the advantages that Google Workspace offers for your business.

  • Differences between paid and free Google Workspace accounts.

    Differences between paid and free Google Workspace accounts.

    Many individuals remain unaware of the key distinctions between paid and free Google Workspace accounts, despite the widespread use of these tools in our daily routines.

    The move to cloud-based office solutions and the search for productivity tools has risen alongside the growing popularity of remote and hybrid work models.

    Some companies are unaware of the benefits and cost effectiveness of utilizing paid Google Workspace accounts.

    Hostbits explains the benefits of having a paid Google Workspace account for your organization and why choosing to work with them is advantageous.

    What does a Google Workspace paid account entail?

    We are discussing the business plans provided by Google for companies when we mention “paid accounts from Google Workspace.”

    Usually, individuals choosing paid packages are seeking:

    • More room for storing files.
    • Please provide more context or a complete sentence for me to paraphrase.
    • Tools for increasing efficiency in creating documents and spreadsheets.
    • Presentations and additional functionalities for video calls.
    • Safety.

    Google Workspace currently provides 4 distinct plans tailored to meet the requirements of different organizations: Starter, Standard, Plus, and Enterprise.

    Who are the paid Google Workspace plans suitable for?

    Google Workspace paid subscriptions are appropriate for:

    • Small to medium-sized businesses, like accounting firms and advocacy offices, aim to utilize a suite of application tools that enable seamless team collaboration and file sharing.
    • Entrepreneurs and freelancers seeking a cost-effective option for email and productivity tools, aiming to effortlessly collaborate with clients and partners.
    • Schools and educational institutions can use a free version of Google Workspace for Education to facilitate collaboration between teachers and students.
    • Anyone who chooses to work in the cloud rather than utilizing desktop options and local storage

    What are the primary distinctions concerning free plans?

    You have likely already utilized the no-cost Google applications.

    You probably have already emailed using Gmail or shared a file on Drive with your colleagues.

    Google’s no-cost resources can benefit businesses up to a certain limit.

    A free Gmail account and a Gmail account in Google Workspace (formerly G Suite) have notable distinctions in terms of features, functionalities, and intended use.

    1. Free Gmail accounts provide approximately 15 GB of free storage that is shared among Gmail, Google Drive, and Google Photos. In contrast, Gmail accounts within Google Workspace offer much larger storage capacity, starting at 30 GB specifically for Gmail, in addition to shared space with Google Drive.
    2. Free Gmail accounts provide complimentary storage space, typically around 15 GB, that is divided among Gmail, Google Drive, and Google Photos.
    3. Gmail accounts within Google Workspace provide more storage compared to regular accounts, with at least 30 GB specifically designated for Gmail in addition to shared space with Google Drive.
    4. With a free Gmail account, you have an “@gmail” domain as the default for your email address. In Google Workspace, a Gmail account allows you to use a custom domain, enabling you to have a personalized email address with your own domain name.
    5. With a free Gmail account, you get an email address that ends with “@gmail.com” as the default.
    6. Having a Gmail account in Google Workspace allows you to create a personalized email address with your own domain name.
    7. Free Gmail accounts provide essential email functions like sending/receiving messages, organizing emails, and using Google apps. On the other hand, Gmail accounts in Google Workspace are tailored for business purposes, offering advanced collaboration tools such as file sharing, real-time document editing, video conferencing, and team management features.
    8. Free Gmail accounts provide essential email functions like sending and receiving messages, sorting emails into folders, and using Google apps like Google Docs and Google Sheets.
    9. Google Workspace is tailored for business purposes and provides enhanced collaboration tools such as file sharing, live document collaboration, video conferencing with Google Meet, and team management features.
    10. Free Gmail accounts have limited technical support available through online forums, while Google Workspace provides priority support for administrators, along with advanced user management and security features.
    11. Technical assistance for free Gmail accounts is restricted and typically offered through online forums and communities.
    12. Google Workspace provides specialized assistance to administrators of Gmail accounts, including around-the-clock support. Moreover, Google Workspace accounts feature advanced administrative functions such as centralized user management, security settings, and tailored policies.
    • Free Gmail accounts provide a complimentary storage limit, typically around 15 GB, which is divided among Gmail, Google Drive, and Google Photos.
    • Gmail accounts in Google Workspace provide a much larger storage capacity compared to regular Gmail accounts, with a minimum of 30 GB allocated just for emails, in addition to the storage space shared with Google Drive.
    • With a free Gmail account, you have a “@gmail” domain for your email address, such as “[email protected]”.
    • With a Gmail account in Google Workspace, you can have a personalized email address using your own domain name.
    • Free Gmail accounts provide essential email functions like sending and receiving messages, organizing emails, and using Google apps like Google Docs and Google Sheets.
    • Google Workspace is tailored for professional purposes and provides enhanced teamwork capabilities such as document collaboration, file sharing, video conferencing with Google Meet, and tools for team management.
    • Technical assistance for free Gmail accounts is restricted and is typically offered through online forums and communities.
    • Google Workspace provides specialized technical assistance for administrators of Gmail accounts, along with around-the-clock support. Moreover, Google Workspace accounts come with advanced features for managing users, security settings, and policies.

    A free Gmail account is ideal for personal use and offers basic email features, while a Gmail account in Google Workspace is designed for businesses and groups, offering advanced collaboration tools, increased storage, priority support, and the ability to use a custom domain for email addresses.

    Watch the video below to observe the key differences between the free and paid versions of Google Workspace.

    Google Workspace Free (As of January 2022)

    • Unable to handle accounts (manage, include, or remove users)
    • User groups cannot be created.
    • Gmail cannot be customized.
    • Only 15 gigabytes are accessible for storage purposes, which includes emails.
    • No extra security choices

    Google Workspace is the text.

    • Accessing the administrative panel
    • Ability to handle user groups
    • Gmail that can be personalized
    • 30 gigabytes of cloud storage provided for each user
    • Additional security options like two-factor authentication and Single Sign-On (SSO) are available.

    Which paid Google Workspace plan should I select?

    At Hostbits, we provide three primary options: Starter, Standard, and Plus.

    All users have personalized email accounts and access to key Google Workspace applications such as Documents, Sheets, and Presentations, along with Google Drive and Google Meet for high-quality video conferencing.

    Our service is tailored and we can be reached through various channels including email, phone, and WhatsApp.

    It’s beneficial to understand your company’s position and determine the most suitable plan before reaching out to us.

    Check out the examples provided for this purpose!

    Google Workspace Business Starter

    • Suitable for small businesses and novice teams.
    • Basic Google apps like Gmail, Calendar, Drive, Docs, Sheets, and Slides are provided.
    • Provides 30 gigabytes of storage for each user.
    • Enables the customization of email addresses using the company’s domain (e.g., [email protected]).

    Google Workspace Business Standard

    • Ideal for small to medium-sized businesses in need of extra support.
    • It contains all the features of Business Starter and includes additional features such as Google Meet video calls for up to 150 participants and the ability to record meetings.
    • Offers 2 terabytes of storage for individual users, with unlimited storage available for companies with five or more users.
    • It has advanced management capabilities like setting up and organizing policies.
    • Enables the customization of email addresses using the company’s domain (e.g. [email protected]).

    Google Workspace Business Plus

    • Ideal for businesses requiring advanced security and compliance features.
    • Incorporates all the basic Business Standard functions and introduces additional features like storing and saving meetings on Google Meet and enhanced control over mobile devices.
    • Offers 5 terabytes of storage for users, or unlimited storage for companies with five or more users.
    • Comes with extra security elements like data loss prevention (DLP) and advanced audit reports.

    Google Workspace Enterprise is a software package.

    • Designed for big corporations with intricate corporate requirements.
    • It encompasses all the features available in Business Plus and introduces additional functionalities like enhanced analytics, record investigation, and cloud and cloud storage device data loss prevention.
    • Provides limitless storage for each user.
    • Offers priority assistance around the clock every day, along with a designated account representative.

    Consider Hostbits if you are considering purchasing a paid Google Workspace plan.

    Google Workspace plans are designed for businesses with a minimum of 5 users and necessitate a company-owned domain.

    Get in touch with us now to begin utilizing the full benefits of Google Workspace for your business.

  • Advantages of using a certified partner as a Google Workspace Reseller

    Advantages of using a certified partner as a Google Workspace Reseller

    Have you thought about all the benefits of transitioning to the cloud with Google Workspace (formerly G Suite) and are you prepared to fully embrace that concept?

    It’s time to select the optimal Google Workspace package, establish user accounts, and assign migration responsibilities.

    It may not be as straightforward as that, correct?

    Moving to the cloud involves more than just a technological advancement.

    It represents a shift in culture from traditional local applications to a modern digital environment, featuring collaborative tools that enable your team to work together effectively, even remotely.

    Thus, opting for a verified Google Workspace reseller can be the optimal choice for your business!

    Understand the following reasons:

    Benefits of depending on an authorized Google Workspace partner

    Many online resources provide guidance for companies looking to transition to Google Workspace expediently and effectively.

    Why is it difficult for the IT team to implement it on their own if it’s so simple?

    What is the importance of having a reseller and what advantages can their support provide for you and your business?

    Should we examine more closely?

    A reseller has the ability to handle the technical aspects of the implementation.

    Acquiring a Google Workspace plan through a reseller offers significant advantages, notably access to expert assistance during the migration process.

    Having a reseller means you are relieved from handling the initial technical aspects, which is particularly beneficial if you lack an in-house IT team and wish to avoid unnecessary stress.

    Migration demands resources that go beyond meticulous planning, which not all companies have the luxury of.

    A Google Workspace reseller can assist in the process, reducing the burden on the internal IT team.

    Local and cost-effective assistance

    Local retailers can offer a support level that Google may not be able to provide.

    On-site assistance is available to provide direct support.

    • Migrate user accounts.
    • Training corporate staff on the functionality of the new platform.
    • Offer ongoing assistance and training.

    All of these resources are essential for a successful result.

    This will also help the company avoid mistakes that could be prevented with better support.

    A reseller of Google Workspace can alleviate the pressure on your IT department.

    Small companies can greatly advantage from setting up Google Workspace in a straightforward manner.

    It is common for companies to lack a sufficiently large or available IT department to plan and carry out a migration without disrupting daily operations.

    A Google Workspace reseller who is certified and has experience in business migration can implement the change smoothly with minimal disruption to your daily operations.

    Your operations will continue smoothly without overwhelming your IT team.

    Cybersecurity as a top concern

    Digital security needs to be a top priority for cloud-based office environments.

    We regularly receive news about security breaches and the unauthorized release of corporate information.

    This could cause significant harm to your operation!

    While Google continuously enhances its security measures, it is advisable to be proactive.

    A significant risk in companies is data leakage resulting from the team.

    Sometimes the team either switches to another competitor or establishes their own business while bringing along their business data.

    It is crucial to have a Google Workspace partner who can advise and assist in implementing optimal security measures.

    The price remains unchanged, but the advantages outweigh the costs significantly!

    That is precisely what you read.

    Purchasing a Google Workspace plan from a reseller will have the same price as buying it directly from Google.

    Purchasing a package from an authorized Google Workspace dealer ensures you receive the same license and basic Google support rights.

    Hostbits provides services to help businesses transition their operations to Google Workspace, along with support and weekly content to maximize productivity using Google Workspace apps.

    Click on the banner below to provide us with your response.

  • Google Workspace for Home Office: 6 reasons to begin using immediately

    Several companies are being saved by using Google Workspace tools for remote work in home offices.

    Google is continuously updating its applications to enhance the remote working experience by offering assistance to help organize your workspace in the cloud.

    Workspace is user-friendly and intuitive, while also being compatible with Office 365, simplifying the transition to Google’s platform.

    Discover 6 additional reasons to consider implementing Google Workspace for your home office setup, and learn why this suite of applications has garnered the confidence of numerous organizations and schools globally.

    Your remote work setup will greatly benefit from using Google Workspace for working from home.

    Working with team management requires skill in organizing workflows, which can be challenging. Google Workspace allows you to streamline your online workspace and establish consistent naming conventions for documents and folders.

    Therefore, every employee can arrange things independently without having to ask for help every time they need to locate a document template.

    The streams are preferred when you successfully arrange them.

    Your team’s efficiency will increase.

    Google Workspace can enhance your productivity when working from home by centralizing tools and eliminating the need for micromanagement of your team.

    One of the main challenges for remote workers is meeting the required number of working hours.

    How much time can you actually dedicate to work if you have multiple meetings scheduled throughout the day?

    Features like comments and suggestions, the ability to view the author of comments and edit history, as well as real-time chat within the file platform enable this functionality.

    Using a company email will seem easy to you.

    Google Workspace provides the same features, dependability, and user interface as Gmail, but with your organization’s domain name.

    Business Gmail offers employees a familiar user experience, allowing them to seamlessly transition between their personal and work accounts.

    In a home office setting, it’s crucial to have a high-level email system that allows employees to manage and secure their emails without having to maintain a server.

    With Google Workspace for Home Office, you can easily adjust user permissions in the virtual office as your business grows.

    Collaborating in real-time significantly increases the flexibility of a home office.

    Your team’s brainstorming sessions are more successful with Google Jamboard.

    Many remote teams struggle with the brainstorming process, as they find it more challenging compared to gathering around a table with a whiteboard in the office.

    How can this be accomplished from a distance without losing the essence of the traditional in-person office experience?

    If you and your team are accustomed to planning or brainstorming using a whiteboard in the office, consider exploring Google Jamboard!

    This feature of Google Workspace for remote work is not widely utilized by employees, despite its usefulness.

    Google Jamboard is a collaborative tool equipped with virtual whiteboard functions that can enhance efficiency in online meetings.

    In a workplace setting, Jamboard can serve as your electronic whiteboard tool.

    Your remote workers can also use the Jamboard app on a tablet or phone to access the same collaboration software.

    Your information will be secure, and you need to stay silent.

    In times of high cybersecurity risks and data breaches, it’s important to have a reliable tool.

    Your company should prioritize digital security, and safeguarding corporate data is crucial.

    Google Workspace provides strong security measures and administrative features for all subscription levels, safeguarding sensitive information effectively.

    Administrators can use these controls to manage account users, and customer support is accessible for assistance.

    Google Workspace offers features like the ability to identify two factors, manage group policy controls, and access an advanced protection program.

    The tool comes with cloud storage for backups and secure file sharing capabilities, making it suitable for enterprises of all sizes.

    Workspace is the optimal selection for a hybrid work model.

    The hybrid model is likely here to stay, and while in-person meetings are not completely gone, they will be more targeted and planned.

    Startups and small business owners stand to gain significantly from this prevalent way of working.

    With Google Workspace, you receive the advantages of both worlds: dependable technology that sustains office productivity and encourages remote collaboration.

    Google Workspace streamlines the internal operations of businesses for founders and executives through a unified solution.

    This involves having a professional email address without any advertisements for your domain, which aids in building credibility, brand awareness, and trust.

    Google Workspace is continuously improving its applications to facilitate a smooth transition to new home and hybrid work models for all.

    Hire Google Workspace for Home Office with Hostbits if you did.

    For those looking to enhance their employees’ remote work setup, using Google Workspace can streamline operations and boost team efficiency.

    Do you lack knowledge on how to make a hiring decision?

    Hostbits, a Google Workspace certified partner, offers consultancy to assist in identifying your company’s specific requirements and recommending the most suitable plan.

    Contact us now to begin enjoying all the advantages of Google Workspace for your company.

  • Is Google Workspace beneficial for accounting firms?

    Is Google Workspace beneficial for accounting firms?

    Does Google Workspace provide the necessary support and security for accounting firms handling large volumes of sensitive data on a daily basis?

    Yes, the answer is affirmative.

    Accounting firms throughout Brazil have consistently utilized Google’s tools such as Gmail and Drive to manage their operations.

    The pandemic has made remote and hybrid work models a routine in accounting offices, with Google Workspace being essential for organizing processes.

    Hiring Google Workspace for accounting offices is a wise choice, as stated in this article.

    What makes Google Workspace a suitable choice for accounting firms?

    Accounting firms that have adopted the remote or hybrid work setup can depend on Google tools for different everyday activities.

    Google Workspace for accounting firms enables various functions.

    • Create financial models for project evaluation
    • Display changes using dynamic tables or cascading charts
    • Create budget suggestions
    • Create financial reports and budgets using templates.
    • Brainstorm budget strategies for a client in real-time.
    • Drive all your crucial documents to the cloud for safekeeping and easy access through internal searches.

    Accounting firms and working from home, a taboo that must be eliminated

    The findings from IBGE research show that 38.8% of financial sector businesses have adopted remote work, indicating a significant shift for a sector that is traditionally office-based and accustomed to a daily routine.

    Accounting office managers are still hesitant about adopting the remote working model.

    To prevent losing customers, cut costs, and maintain productivity, businesses should reconsider their operations and ensure seamless implementation of remote work.

    It is crucial to focus management efforts on tools that support teamwork, foster collaboration, and organize your cloud office effectively, like Google Workspace.

    Is Workspace truly secure and dependable for accounting firms?

    Whether you manage a large or small accounting firm, the worry about protecting corporate data is real.

    Having data stored on a local server with access limited to your company ensures the security of confidential information.

    It is important to remain vigilant about cybersecurity, even if your office is not networked.

    Why not rely on a partner that consistently updates its approach to user data security?

    Google constantly enhances and creates new security mechanisms to safeguard both company and customer data.

    The company has recently launched the latest update for Google Workspace, which includes new security and privacy elements like encryption, trust rules for Drive labels, and improved defenses against phishing and malware.

    With the assistance of an accredited partner, you can address your office requirements and select an appropriate privacy plan.

    What Google Workspace applications are best suited for my accounting firm?

    When a business signs up for any Google Workspace plan, all staff members receive a personalized email address, storage space, and use of Google software.

    • Documents;
    • Spreadsheets.
    • Presenting information.
    • Encounter.
    • Google Drive, along with other options.

    You can work together with others using the tools, deciding who can access the documents.

    Your accounting office will have a cloud-based system accessible online from any device for storing crucial files like contracts, customer information, and document templates.

    Tools like Documents can be used to generate contracts, reports, and client profiles.

    With Google Spreadsheets, you can access most of the features found in Microsoft Excel in a more user-friendly and collaborative way.

    Will Google Sheets be suitable for my accounting office’s requirements since we are accustomed to using Excel?

    Google Sheets can effectively be used to store financial transactions and information like tax records and customer taxes, which is a frequent query in offices.

    The tool is user-friendly and allows the use of formulas, just like in Excel, in addition to being compatible with Google Sheets for opening files in Excel format.

    Everything will be stored in the cloud, enabling automatic backups and providing access to a change log to identify the last person who edited the document.

    Mix your accounting office into Workspace now!

    Google Workspace for accounting offices is secure and offers numerous benefits. This may raise questions for you.

    Is migration overly complex? What steps should I take next?

    Hostbits can help you get rid of problematic documents and infected flash drives that cause computer viruses.

    We are official Google Workspace partners and we can help you smoothly transfer your data to Workspace.

    Contact us today to begin utilizing all the advantages that Google Workspace offers for your business.

  • How can Google Vault be utilized to enhance Workspace management?

    How can Google Vault be utilized to enhance Workspace management?

    Google Vault, a valuable governance tool, remains unfamiliar to the majority of Workspace users.

    If you struggle to locate and extract data, or retrieve files deleted by a user, Google Vault is the solution for you.

    Vault is more than just a backup service; it is a digital security solution that supports your organization’s data management.

    We will explain what Google Vault is, how it functions, and why it is beneficial for your business in this article.

    Should we?

    What does Vault Google refer to?

    Google Vault is a tool for retaining files and conducting searches within Google Workspace.

    This extension assists in overseeing your data governance by preserving, storing, searching, and exporting your information.

    You can easily access corporate Gmail messages from your employees, Drive files, and other information from Google Workspace applications through the vault.

    Google Vault can assist you in various ways.

    It is crucial to clearly specify who will be granted access to the Google Vault administrator role since company data can be exported easily.

    What are the primary roles of Google Vault?

    Google Vault offers a minimum of 5 primary functions.

    Maintenance duties

    You can decide the duration for which specific types of data can stay in your account.

    You can store data securely in your account and for your employees until the retention period ends, at which point the data can be deleted.

    Keeping something in place.

    You have the option to add a “legal hold” to certain data or files to stop them from being deleted, whether by yourself or by users in your Google Workspace account.

    While you are able to determine the number of custom rules you wish to establish, only one standard retention rule can be implemented for each of your Google services.

    The default rules do not apply to a particular account or timeframe.

    Study

    Vault allows you to search through the files and data of all Google Workspace accounts linked to it.

    This is used to locate a particular message, document, or chat required for a legal case or for resolving a company issue.

    Exporting

    After locating the desired data, you can quickly export it as a functional file and share it with specific recipients like your legal team.

    Audit trail

    Audit reports offer precise monitoring of all actions carried out by a user within your account.

    This could be beneficial if you require proof in a legal case or other legal matters.

    How does Google Vault function in real-world scenarios?

    Imagine a key team member has been disconnected from your organization, and you need to locate files on Google Drive that only they had access to.

    Even if a file has been deleted, you can still locate it using Google Vault’s data retention feature.

    The rules can be personalized and determined by you. For instance, if someone disclosed crucial information to your organization.

    Vault allows identification of the sender of an email with sensitive information without having to review each account individually.

    Google Vault is more than just a basic email backup tool, contrary to what you may think.

    Thus, the administrator can make the most of their coverage and resources by retaining, searching, and deleting data.

    Who is eligible to utilize Google Vault?

    To begin using Vault at your company, a compatible Google Workspace license is required.

    Google Vault is already part of Google Workspace Business Plus and Enterprise editions, which is positive news.

    You won’t have to buy extra licenses for your organization unless you choose to upgrade.

    How can I begin using Vault?

    Accessing Google Vault is easy. Simply visit https://vault.google. and sign in using your Google Workspace administrator account.

    Shortly after that, you can conduct research, implement retention filters, safeguard files, or locate crucial information for your company.

    Why should your company use Google Vault?

    Organizations that prioritize information security and seek tools to enhance data management can benefit greatly from Google Vault.

    Vault is a crucial digital security tool that offers functions beyond simply backing up corporate emails.

    Companies that handle confidential information and have a sizable workforce can depend on Vault for efficient data management.

    Rules can be established to retain erased files based on specific keywords and facilitate data extraction.

    Consider utilizing Google Vault to enhance your information management and security.

    Google Workspace is available with Hostbits!

    Hostbits can assist you in setting up Google Workspace and all productivity tools such as Google Drive, Slides, Docs, and Spreadsheets.

    We provide complete assistance for transitioning your office to the cloud, and when you buy licenses for Google Workspace Business Plus or Enterprise, you also get Google Vault included.

    We are an authorized Google dealer, providing trustworthy services.

    To learn more, simply click on the banner below.

  • 7 tips for securing Google Workspace

    7 tips for securing Google Workspace

    Is it possible to enhance security in Google Workspace by implementing specific measures?

    The platform offers tools to protect user data and privacy, but there are extra security measures that can enhance protection.

    It is crucial to implement measures to safeguard your data and users when using remote access due to its growing popularity.

    Therefore, we have compiled a set of straightforward yet highly impactful actions that should be put into practice by both the account manager and the users themselves.

    Take a look at this!

    Is Cloud Secure? – Google Workspace Security

    Prior to implementing the security suggestions for Google Workspace, it is crucial to emphasize that this is a secure setting.

    Cloud computing is the basis for virtual office functioning, with Google Workspace known for providing both effectiveness and comprehensive security.

    Google demonstrates its dedication to digital security through multiple layers of protection, including two-factor authentication, sophisticated encryption, and regular updates.

    The company also promotes the adoption of preventive measures by users to help collectively defend against cyber threats.

    Let’s now see what they are.

    Two-step Verification (2SV)

    Implement two-factor authentication for every user account.

    Two-factor authentication adds an extra layer of security, safeguarding your data in Google Workspace from unauthorized access.

    This provides an additional level of security by necessitating a secondary verification process in addition to the password for account access.

    Consider utilizing authentication applications such as Google Authenticator or Authy.

    These applications create special codes that refresh regularly, making it challenging for hackers to access your account even if they possess your password.

    By setting up 2FA, you have the option to receive codes via text message, phone call, or using these applications.

    Even if someone obtains the password, they still require access to your personal device in order to log in.

    2. Robust Password Regulations

    Strong and distinct passwords are necessary for every user account.

    It is important to create strong and unique passwords to ensure the security of your accounts. Avoid using common sequences like “123456” or “password” that are easily guessed.

    Mix different types of characters like uppercase and lowercase letters, numbers, and special symbols for better security.

    A strong password might look like “Tr@5%oP42!”.

    This intricacy makes it more challenging for hackers to discover their password through trial and error.

    Access Control.

    Set the correct access rights for users.

    Ensuring that the appropriate individuals have the correct access is essential for safeguarding your data.

    Grant each user only the essential information needed to carry out their tasks when assigning access permissions.

    This stops individuals from accessing sensitive information without a valid reason.

    Using groups is a practical method for managing this.

    Instead of setting permissions for each user separately, you can establish groups with pre-defined settings.

    A “Sales Equipment” group may be able to view sales data, but a “Marketing Equipment” group does not require such access.

    Audit 4.

    Monitor who accesses, changes, or shares sensitive data by activating activity and audit logs.

    Maintaining thorough documentation of the events in your accounts is similar to possessing a stock’s historical data.

    When enabling the audit feature, you can monitor individuals who have viewed, altered, or distributed confidential data.

    Tracking events and recognizing suspicious behavior is crucial.

    The audit allows for a transparent understanding of data usage, facilitating the early identification of unauthorized actions.

    Preventing phishing is crucial.

    Monitoring for signs of fraudulent emails is essential in safeguarding yourself from phishing attempts.

    Educate users on recognizing suspicious messages like requests for personal information or unfamiliar links.

    I also install anti-phishing filters to block suspicious emails before they reach your inbox.

    Picture these filters as virtual protectors that analyze every message looking for questionable activity.

    By merging user expertise with protective technology, you establish a strong defense against efforts to steal sensitive information.

    6. Data Security Measures

    Utilize encryption to safeguard data both during transmission and when stored.

    Google Workspace accounts already offer this feature, but it’s crucial to comprehend its operation and how to enable it.

    To activate this feature, just go to the security settings in the Google Workspace control panel.

    Shortly after, you will discover choices to activate encryption for both email communications and storing data in the cloud.

    By taking this action, you will enhance the security measures, guaranteeing the privacy and protection of your data, whether online or stored on Google’s servers.

    Safety training program

    Providing regular cybersecurity training is crucial for improving security in Google Workspace.

    When employees are able to recognize threats, they become a crucial defense against cyber attacks.

    Regularly train employees on cybersecurity to help them identify threats and prevent risky behaviors.

    Employees are taught to identify indications of phishing emails, suspicious websites, and unsafe behaviors during training.

    This greatly decreases the chance of them unintentionally clicking on harmful links or disclosing sensitive information.

    How about implementing the main security steps in Google Workspace now that you know them?

    Your organization should prioritize security as your corporate data is a valuable asset.

    Regularly backing up data and reviewing user permissions are essential activities, especially for companies with high employee turnover rates.

    It is crucial to ensure the security of your company and user information.

    Discover our secure and robust application plans with Hostbits after enjoying the security tips provided for Google Workspace.